Order Entry Specialist

Job Description

Job Description

We are looking for a detail-oriented Order Entry Specialist to join a busy team in El Paso, Texas. This contract position offers a path to a permanent role and supports a company that manages purchasing activity for a large supermarket network, requiring accuracy, speed, and strong follow-through in a high-volume setting. The role focuses on entering and reviewing order information, coordinating purchase order and invoice activity, and using Excel and other Microsoft Office tools to keep transactions organized and up to date. This opportunity is well suited for someone with strong data entry experience, some college education, and a genuine interest in learning and growing with the company.

Responsibilities:
• Enter and maintain large volumes of order data with a high degree of speed and accuracy.
• Review incoming purchase details, create purchase orders, and support invoice processing from initial entry through completion.
• Analyze order information to identify discrepancies, missing details, or data issues before transactions move forward.
• Use Excel, Word, email, and other Microsoft Office applications to track records, prepare documentation, and support daily workflow.
• Assist with order entry training and apply new processes quickly to meet operational needs.
• Support procurement-related documentation tied to merchandise, perishables, shelving, and other business purchases.
• Help manage order activity in a fast-paced environment where products are purchased and shipped based on demand rather than stored in inventory.
• Maintain organized files and records to ensure documentation is accessible, complete, and audit ready.
• Contribute to customs and approval-related administrative steps connected to purchasing activity as needed.• At least 2 years of experience in data entry, order processing, or a related administrative support role.
• Some college coursework required; an associate or bachelor’s degree is preferred.
• Strong accuracy in numeric and text-based data entry with the ability to handle repetitive tasks efficiently.
• Working knowledge of Microsoft Excel, Microsoft Office, and Word for reporting, documentation, and daily communication.
• Ability to learn new order entry procedures and adapt quickly in a high-volume work environment.
• Solid organizational skills with attention to detail in recordkeeping, filing, and document review.
• Strong communication skills and a customer service mindset when working with internal and external contacts.
• Willingness to grow with the company and take on new responsibilities over time.