Assistant Property Manager (Commercial)

Assistant Property Manager (Commercial)

Keeley Properties is looking to hire a Commercial Assistant Property Manager to join our team in St. Louis, MO.

Primary Responsibilities

• Address and promptly resolve questions, requests, and concerns from commercial tenants.
• Assist with the preparation, distribution, execution, and tracking of commercial leases, amendments, renewals, and other lease-related documents.
• Manage tenant records and files, ensuring all required lease and legal documentation is complete and accurate.
• Assist with tenant move-ins and move-outs, including coordination of access, building requirements, and other property-related needs.
• Process rent payments, generate statements, review AP and AR, and assist in resolving tenant billing and invoice issues.
• Follow up with prospective tenant leads and assist with property tours and leasing inquiries.
• Maintain positive relationships with tenants and serve as a point of contact for day-to-day property needs.
• Assist the Property Manager with vendor management, service contracts, budgets, property expenses, and accounts.
• Coordinate with vendors and contractors to address maintenance, repairs, and tenant requests.
• Participate in planning tenant and commercial property events, including setup, operation, and teardown.
• Complete monthly property walks of all buildings to evaluate physical condition, janitorial standards, maintenance needs, and necessary repairs.
• Assist with tracking and completing tenant service and maintenance requests.
• Support the Property Manager with overall day-to-day operations of the commercial property portfolio.

Minimum Qualifications

• High school diploma or GED required. Associate or bachelor's degree preferred.
• Commercial real estate, property management, facilities management, or customer service experience preferred.
• Expected to complete necessary safety and industry-related certifications.
• Knowledge of the commercial real estate industry, including leases, property operations, market trends, and applicable regulations preferred.
• Proficient in Microsoft Word and Excel. Knowledge of Yardi, Onsite, or other property management software is a plus.
• Ability to travel to various property sites as necessary.
• Strong communication and customer service skills with the ability to professionally resolve tenant concerns and work collaboratively with internal teams, vendors, and contractors.
• Strong organizational skills with the ability to manage multiple priorities and maintain accurate property and tenant records.

All candidates agree to complete an assessment for selection and pre-employment drug screen. EOE/AA M/F/Disabled/Vet