HR Generalist

SUMMARY

Under the guidance and direction of the HR Director, the HR Generalist is responsible for enhancing department functions by planning and developing training, onboarding, the administration of employee benefits, annual benefits audit preparation, and answering employee questions regarding pay, benefits, policies and procedures. Plan and complete assignments relating to employee training, personnel management, Onboarding and employee benefit administration by performing duties associated with the human resources department.

ESSENTIAL DUTIES AND RESPONSIBILITIES may include, but are not limited to, the following: (Other duties may be assigned.)

Formally recognizes the accomplishments of others when they display character traits valued by the organization.

Maintains high standards of confidentiality of all employee records and information.

Maintains professional and courteous conduct in supporting all Departments within CSCSO.

Demonstrates the ability and willingness to adapt to change and be flexible with duties and daily tasks.

Human Resources job responsibilities include the following:

• Regular, predictable and reliable attendance and punctuality.
• Using company vehicle or personal vehicle, may be required to travel within the local area or to outlying offices during the completion of job duties.
• Assist with personnel filing as needed and weekly.
• Input employee information, status changes and general data into the HR Database daily.
• Review New Hire paperwork and benefit paperwork for accuracy. Obtains any corrections or clarifications needed from employees.
• Coordinate benefit information packets for newly eligible employees. Ensuring timely enrollment.
• Process employment verifications, Background Checks and E-Verify i-9 for all New Hires.
• Generate a weekly and monthly Training report for all active employees. Analyze data to communicate and schedule monthly training for all active employees.
• Manage training compliance with all required training for New Hires, Supervisors and Annual refreshers for all active employees.
• Coordinate and schedule all Trainings for all active employees.
• Communicate with all Field staff weekly on the required training and class schedules.
• Maintain the Training schedule calendar for the HR department.
• Process all New Hire documents and data input for all company locations.
• Manage the online training setup and completion of online training for all New Hires.
• Monitor Online Training for all offices and provide training oversight.
• Assist with Facilitating the Annual Open Enrollment process at all offices. Verify and reconcile open enrollment elections with vendor invoices.
• Conduct Onboarding for New Hires to include Orientation.
• Assist with the ADP implementation of the ATS, Training/License data and Onboarding process.
• Ensure compliance with the Data input into ADP for all Training records.
• Partner with Office Support Professionals at all locations to ensure Onboarding compliance with the New Hire Process. Provide feedback and training support to all Locations.
• Process monthly Background checks for active employees.
• Process monthly Motor Vehicle Checks for active employees.
• Process monthly Automobile Insurance Compliance.
• Processes all employee status changes and worksite changes.
• Answer questions from employees relating to HR matters.
• Participate in safety team meetings as needed.
• Answers telephone calls for the department and/or as a fill-in for front desk personnel.
• Assist and cooperate with coworkers to meet departmental deadlines.
• Demonstrates an awareness of needs and initiate solutions before being asked.
• Prioritizes daily, weekly and monthly responsibilities to ensure all deadlines are met.
• Assists HR Director with various projects and oversight as needed.
• Demonstrates an overall proficient knowledge of HR benefit administration and HR legal compliance.
• Develop and facilitate quarterly training meetings at all offices to review training scheduling needs and staffing needs.
• Develop and facilitate Onboarding process training with all Office Support Professionals, Support Coordinators and Senior Support Coordinators.
• Other Duties as assigned in the Human Resources department.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The individual must have the ability to apply logic and reasoning, and to understand and carry out instructions furnished in written, oral, or diagram form. Work environment can be fast paced. The ability to deal with stress and get along with co-workers and supervisors is essential. Must be able to communicate effectively with people outside the company and internally within all levels of management and all departments. Must be detail oriented, ability to multi-task, be professional, confidential and courteous. Must have writing skills to document accurately and follow compliance. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

SAFETY SENSITIVE

When using company vehicle or personal vehicle during the completion of job duties, this position becomes safety sensitive.


Safety Sensitive means any job that includes tasks or duties that the employer reasonably believes could affect the safety and health of the employee performing the task or others including, but not limited to, any of the following:

1. the operation of a motor vehicle, other vehicle, equipment, machinery or power tools,
2. dispensing pharmaceuticals,
3. direct support or care to an adult or child.

EDUCATION and/or EXPERIENCE

High School diploma/GED, Bachelor's degree or equivalent experience and an additional minimum 4 years of experience. Previous experience in an office setting that required contact with the public. Experience with filing, typing, basic computer skills, ADP to include Recruiting Module, Excel, Microsoft outlook and PowerPoint. Intermediate to advance HR Acumen preferred. Experience with large volume HR duties.


CERTIFICATES, LICENSES, REGISTRATIONS

A valid Oklahoma driver's license as well as current auto insurance as required by the State of Oklahoma is required. HR SHRM-CP or SHRM-SCP certification is a plus.