Payroll Administrator

Payroll Admin

Full-Time | Direct Hire | On-Site | Miami Lakes, FL 33014

Role Overview

Client is looking for a sharp, experienced Payroll Admin to serve as a key right-hand resource to our team. In this role, you will be the primary point of contact for a portfolio of trusted clients, handling payroll review, compliance questions, and day-to-day support. You will be reviewing submissions for accuracy, flagging issues, and providing expert-level guidance on payroll rules, taxes, and compliance.

Key Responsibilities

• Manage an assigned portfolio of payroll clients daily — serving as their primary point of contact • Review client-submitted payroll runs for accuracy and compliance, then release and approve through ADP RUN • Reconcile weekly payroll numbers against pre- and post-tax benefit deductions including 401k, FSA, HSA, Group Term Life, and other voluntary and involuntary deductions • Log into client 401k and benefits reporting systems to enter and submit deduction amounts each payroll cycle • Ensure accurate calculation and handling of pre-tax vs. Roth (post-tax) contributions and deductions • Provide application and navigation support on ADP RUN — guiding clients on how to locate reports, make configuration changes, and resolve system questions • Handle client inquiries via phone and email on payroll processing, payroll taxes, deductions, garnishments, and compliance • Assist with HR administration, benefits administration, and client onboarding as needed • Maintain accurate, organized client records and documentation

Payroll Knowledge Requirements

Candidates must demonstrate a strong working knowledge of the following payroll concepts: • Multi-state payroll processing and compliance • FICA — Social Security and Medicare tax calculations and employer/employee splits • Federal, state, and local income tax withholding and remittance • Garnishments and wage assignments — setup, calculation, and compliance • Pre-tax deductions — 401k, FSA, HSA, health insurance premiums, Group Term Life • Post-tax / Roth contributions and after-tax benefit deductions • Benefit accruals and reconciliations — matching payroll deductions to benefits reporting systems • Voluntary and involuntary deductions — proper classification and processing • Wage and hour laws — federal and state overtime rules, pay frequency requirements • Payroll compliance and reporting — timely tax filings, year-end W-2 processing, and regulatory adherence

Required Qualifications

• Bilingual — English and Spanish fluency required (written and verbal) • Minimum 3+ years of hands-on payroll processing or payroll support experience • Must be able to work on-site 5 days per week at the Miami Lakes, FL office • Experience with ADP RUN — Ideal • Proficiency in QuickBooks Online - Nice to have • Excellent client-facing communication skills — professional, responsive, and able to explain complex payroll topics clearly • Highly organized with strong attention to detail and ability to manage multiple accounts simultaneously • Self-starter who can take full ownership of an assigned client portfolio independently

Nice to Have

• HR administration or benefits administration background • Experience with 401k plan administration and benefits reconciliation • FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) • Experience at a payroll service bureau, HCM provider, or outsourced HR/payroll firm • Familiarity with COBRA, FSA administration, and benefit accrual calculations • Familiarity with ADP Workforce Now or other ADP platforms