Executive Coordinator - Research Strategy & Operations (RS&O)

Job Description At Takeda, we are a forward‑looking, world‑class R&D organization that unlocks innovation and delivers transformative therapies to patients. By focusing R&D efforts on four therapeutic areas and other targeted investments, we push the boundaries of what is possible in order to bring life‑changing therapies to patients worldwide. The Executive Coordinator in Research provides high‑level administrative and operational support to the Head of Research Strategy & Operations (RS&O) and the RS&O leadership team. Working independently and as part of a fast‑paced team, you will manage complex schedules, communications, and information flow to maximize executive productivity. This role supports a leader who steers multifaceted enterprise initiatives, including high‑profile, cross‑enterprise projects that advance Takeda’s Labs of Tomorrow. As a trusted extension of the executive, you will exercise independent judgment, anticipate needs before they arise, and ensure the Head of RS&O can operate with maximum focus and impact. Additional responsibilities include maintaining the highest degree of professionalism, discretion, and confidentiality when representing a senior leader and the Research organization in all interactions, engaging with leaders at the highest levels both internally and externally, and working effectively across a matrixed organization. The role requires onsite presence a minimum of three days per week. How You Will Contribute Administrative & Executive Support: Manage and maintain complex executive calendars and travel arrangements, as assigned. Organize and support leadership meetings, functional events, and workshops/offsites, including agenda and content preparation, note‑taking, and logistics. Prepare, edit, and manage correspondence, presentations, reports, and other materials; conduct research and compile data to support leader decision‑making. Process purchase orders, invoices, expense reports, and track expenses in line with company policies. Partner with RS&O colleagues and administrative colleagues across Research, R&D, and the enterprise to support leadership coordination. Serve as an active member of the Research Admin Community of Practice (CoP), contributing to Research‑wide initiatives; attend meetings and actively support enterprise advancement by aligning with CoP processes. Act as a knowledge source for all colleagues in the assigned function, remaining up‑to‑date on policies and procedures. Support onboarding/offboarding logistics and employee development programs. Proactively identify opportunities to develop and standardize processes; share best practices and functional knowledge to elevate team capabilities. Provide administrative support for special projects as required, working in partnership with other functional team members. Serve as a role model and mentor to administrative colleagues. Functional Area Coordination Prioritize functional leadership time toward high‑value strategic decisions. Coordinate global leadership meetings and working sessions with senior stakeholders, both internal and external. Support planning and logistics for workshops, meetings, and offsites. Prepare presentations, summaries, and briefing materials for leadership. Support execution of transformation, continuous improvement, and change initiatives. Minimum Requirements / Qualifications High school diploma/GED required. Associate or bachelor’s degree preferred. Minimum 8 years of relevant work experience or equivalent, preferably within a BioPharma environment. Experience supporting senior leaders preferred. Skills & Competencies Proficiency with Microsoft 365 tools (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Clear, concise, and professional written and verbal communication. Strong organizational, prioritization, and time‑management skills. Ability to work independently and manage multiple priorities. Discretion and integrity in handling confidential and/or sensitive information. Adaptable, proactive, and efficient in a dynamic, highly visible, and fast‑paced environment. Proactive problem‑solving; resourceful in anticipating needs and resolving issues effectively. Attention to detail and commitment to quality and follow‑through. Committed to representing the organization in a professional and positive demeanor. Strong teamwork mindset and a desire to contribute to collective success; ability to work effectively with global teams. Skilled at building relationships and managing interactions diplomatically. Work under minimal supervision; self‑driven to take ownership of responsibilities and deliver impactful results. Additional Information This role will have direct exposure to leaders at the highest levels, both internally and externally. It is essential to keeping RS&O focused on strategic priorities and driving effective execution across the organization. More About Us At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best‑in‑class patient support programs. Takeda Compensation And Benefits Summary Location: Boston, MA Hourly Wage Range (U.S.): $37.55 - $58.97 per hour Employees may be eligible for medical, dental, vision, 401(k) plan with company match, short‑term and long‑term disability coverage, basic life insurance, tuition reimbursement, paid volunteer time off, company holidays, well‑being benefits, sick time, and paid vacation. U.S. based employees may also receive short‑term incentives. EEO Statement Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law. Important Legal Notice It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. #J-18808-Ljbffr