Purchasing Assistant

Purchasing Assistant

The Purchasing Assistant will hold an integral/critical role within our organization. Our projects teams and warehouse will rely on this person to ensure materials are ordered accurately; lead times are confirmed and materials are available at the time of installation. This is a high-volume position that requires intense focus, a high degree of organization and a solid understanding of our business.

Essential Key Functions and Accountabilities:

• Communicate with Project Managers and Sales regularly regarding new orders, special orders, change orders, long lead times, job scheduling, estimated times of delivery, etc.

Prepares and reviews purchase orders for accuracy.

Confirm all quantities with suppliers after issuing POs.

Send POs to suppliers; monitors and expedites orders when required.

Monitors lead times to ensure orders are received as close to the time of need as possible. Tracks timeframes as necessary.

Owns the Material Status reporting relied upon by Project Management and clients, exercising judgment about what information is material to communicate and when to flag schedule risk.

Order, coordinate delivery of containers to our facility as required.

Ensure notes are entered in the purchasing system regarding pricing, conversations, emails, etc. for reference and reconciliation later.

Process claims as needed for returns, damages.

Source other suppliers' materials and pricing as necessary to ensure products availability.

Evaluates and selects freight and transportation methods ground, rail, air, container weighing cost against delivery requirements and authorizes the chosen option.

Requirements

Experience and Education Required:

High School Diploma or GED

1+ years of experience in purchasing, procurement, inventory or order entry

Flooring industry experience

• Proficient in Microsoft Office (especially Excel, Powerpoint a plus).

Required Skills and Qualifications:

Strong organizational and time management skills.

Patience to deal with interruptions while maintaining focus to avoid mistakes.

Flexible. Willing to work with requests throughout each day as job needs dictate.

Customer centric and a desire to exceed expectations.

Ability to communicate effectively with internal stakeholders and external suppliers.

Ability to see a job or project through to final completion.

Strong written and verbal communication skills

Functions well independently but has a positive, team first attitude / mindset.

Working Conditions: Associates work in an office environment.