Contract Administrator I or II

Contract Administrator I Or II

Supports the Contract Administration team with contract proposal preparation, contract and supplier negotiations including terms and conditions, administration of major contracts, supplier management and collaboration with other departments while adhering to Sewer District contracting standards. Maintains the contract database and associated files, including renewals in conformance with appropriate standards, policies, procedures and applications. Responsible for the execution of work orders, requisitions and receiving processes. Performs other duties of a similar nature as may be required.

Represents the Sewer District in negotiating contracts, including pricing and terms and formulating policies with suppliers and vendors. Generates requests for qualifications and Requests for Proposals for related professional services. Interfaces with the Sewer District departments as necessary to facilitate contract and/or proposal processing and to obtain required approvals etc. Organizes, conducts and participates in both formal and informal management reviews of proposal drafts. Reviews contract documentation with proper personnel to ensure that it meets the operation needs of all stakeholders in the project.

Manages dispatching of contractors to perform services in a timely and accurate manner to meet the needs of the Sewer District. Monitors contractor performance to ensure work conforms to contract requirements and specifications through verifying with filed staff and/or performing field verification. Coordinates with appropriate supervisors and/or any relevant municipalities to resolve any discrepancies identified with contractor work performed. Documents any non-conformance and makes recommendations for improvement.

Candidate must possess an associate degree, preferably in Business Administration or related field. Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy. Candidate must possess (1) one year of contract administration experience in an engineering, maintenance, utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language.

Candidate must possess basic knowledge of administrative, project management, resource allocation, contract administration, basic business law and legalities for successful contract administration. Candidate must possess knowledge of best practices in an engineering or utility environment or similar industry, including a combination of the following; best practices, vendor selection, contract negotiation, asset management, resource allocation, recordkeeping, reading blueprints and diagrams, contract development, contract standards, procedural documentation, renewals and contract language. Candidate must possess knowledge of municipal bidding and contract procedures and EPA's NPDES permit requirements.

Candidate must possess effective written and verbal communication, organizational skills and decision-making abilities. Candidate must possess the ability to successfully build and sustain positive and collaborative working relationships with a broad range of stakeholders, contractors, community, government personnel and customers and the ability to provide high quality service. Candidate must be detail-oriented and capable of managing large amount of data, maintain detailed comprehensive records, analyze and organize information, have effective project and time management skills and be well organized. Candidate must possess negotiation and conflict resolution skills to address issues and opportunities for improvement with diverse groups. Candidate must be proficient in Microsoft Office Suite including Word, Excel, Access, Outlook and PowerPoint.

During the course of performing the essential functions of this position the employee must be able to compile, compare, copy, compute, analyze, synthesize, coordinate, instruct and negotiate. Ability to communicate while exhibiting strong interpersonal skills is required. Physical work will need to be performed, such as standing, sitting, walking, reaching fingering, talking and hearing. Ability to lift up to 10 lbs. on an occasional basis. Position will require visual demands of near acuity, far acuity, depth perception, color vision and accommodation. The position is primarily office work; however, the position requires visiting Sewer District sites up to 10% of the typical workday. While working in the field the employee may be exposed to extreme weather, wet and/or humid conditions and confined/restricted working environments.

Contract Administrator I: $62,540 - $78,175

Contract Administrator II: $65,482 - $81,854

We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. Hybrid eligibility will be discussed during the interview process.