Accounting Specialist - College of Medicine - Finance and Administration (DOFA)

Classification Title:

Accounting Specialist

Classification Minimum Requirements:

A bachelor’s degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Job Description:

The Accounting Specialist reports to the Associate Director of Accounting in the College of Medicine Dean’s Office Finance and Administration. This position is responsible for overseeing various accounting processes within the Florida Clinical Practice Association (FCPA). This position is pivotal in managing FCPA disbursements, coordinating cash management activities, overseeing FCPA fixed assets, coordinating annual insurance needs, and ensuring smooth AP-related interactions with TD Bank. This position requires an individual who can manage many tasks, interact with individuals across campus and represent the office inside and outside the University.

Responsibilities include:

FCPA
Ensures timely and accurate processing for all FCPA disbursements, maintaining detailed records for auditing and reporting processes. Manages and maintains current and accurate inventory of FCPA fixed assets. Evaluates annual insurance coverage requirements for FCPA, securing appropriate coverage when necessary.

COM Cash Management
Oversee the bi-weekly cash management processes, monitoring cash balances and liquidity requirements. Responsible for appropriately reporting cash management and supporting decision-making processes.

Contract Invoice and Reconciliation
Generate invoices for Shands 1/12th contracts in accordance with contractual agreements, ensuring timely submission of invoices. Verify accuracy of invoice data and monitor payment status. Conduct regular reconciliation of payable contracts, document reconciliation procedures and communicate results to relevant stakeholders.

TD Bank Liaison
Serve as primary contact for all accounts payable related interactions with TD Bank. Address inquiries and resolve issues related to AP transactions.

Real Property Leases
Maintain a database of all real property leases associated with the College of Medicine. Monitor lease agreements for key dates and provide updates on real property leases to inform decision-making processes.

About the College of Medicine

The University of Florida's College of Medicine is committed to advancing health through education, research, and patient care. With a focus on innovation and excellence, the college prepares future healthcare leaders through a rigorous curriculum that combines basic sciences with hands-on clinical experience. The College of Medicine emphasizes interdisciplinary collaboration and community engagement, fostering and environment where students, faculty, and staff work together to improve healthcare outcomes. The College is home to cutting-edge research initiatives and state-of-the-art facilities, providing an exceptional training ground for aspiring medical professionals. Dedicated to enhancing health care, the College of Medicine plays an impactful role in shaping the future of medicine. 

For more information about the College of Medicine and its programs, visit College of Medicine. 

We Offer Exceptional Benefits

• Low-cost State Health Plans: Medical, Dental, and Vision Insurance 
• Life and Disability Insurance 
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Packages with 10+ paid holidays, paid family, sick and vacation leave 
• Exceptional Personal and Professional Development Opportunities: Access to UF Training & Organizational Development programs, leadership development, LinkedIn Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here!

Expected Salary:

$54,000 - $59,000; commensurate with education and experience.

Required Qualifications:

A bachelor’s degree in an appropriate area of specialization and one year of appropriate experience or an equivalent combination of education and experience.

Preferred:

• Ability to handle high stress environment
• Ability to work with deadlines
• Ability to work independently
• Ability to multi-task
• Ability to attend to details with a high level of quality at all times
• Ability to evaluate situations critically, independently make decisions, and obtain solutions while operating within policies, laws, rules, and guidelines
• Ability to perform basic mathematical calculations
• Ability to plan and organize work assignments
• Ability to communicate effectively with people of all professional levels
• Good written and verbal communications skills (essential)
• Strong interpersonal skills

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume. 

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No