Executive Administrative Assistant

Description

The Executive Administrative Assistant provides high-level administrative and operational support to high level leadership within a biopharmaceutical environment. This role is responsible for calendar management, meeting coordination, and site engagement activities, ensuring seamless day-to-day operations and a positive experience for internal and external stakeholders.

This position requires strong organizational skills, attention to detail, and the ability to operate in a fast-paced, highly collaborative environment.

Key Responsibilities:

Provide calendar oversight and scheduling support for high level leadership (SVP level)

Coordinate complex, high-volume calendars, including prioritization of meetings and resolving scheduling conflicts

Ensure leadership is prepared for meetings with appropriate materials and logistics

Lead end-to-end coordination of site meetings for internal and external stakeholders

Manage logistics including:

Conference room scheduling and setup

Catering and meal planning

Visitor coordination (security access, badging, etc.)

Travel, transportation, and hotel recommendations

Support site culture initiatives and employee engagement activities

Plan and coordinate events such as:

Holiday celebrations (summer/winter)

Team-building activities

On-site engagement events

Partner with leadership to enhance employee experience and site culture

Provide general administrative support as needed across the site

Assist with special projects or technical tasks based on business needs and individual strengths

Maintain organized records, communications, and documentation

Skills

Executive support, Calendar management, Administrative support, Executive administrative support, Travel management, Customer service, Concur

Top Skills Details

Executive support, Calendar management, Administrative support

Additional Skills & Qualifications

Experience in pharmaceutical, biotech, or regulated environments

Experience coordinating large-scale meetings or events

Familiarity with site operations or corporate environments

Experience Level

Expert Level

Job Type & Location

This is a Contract position based out of Sanford, NC.

Pay and Benefits

The pay range for this position is $48.00 - $52.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sanford,NC.

Application Deadline

This position is anticipated to close on Jun 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.