Accounts Payable Associate

Summary The Accounts Payable Associate will work on all aspects of the accounts payable process, ensuring accuracy, compliance, and efficiency. This position supports multiple entities and is expected to efficiently perform all components of the accounts payable process including invoice processing, disbursements, and vendor maintenance while ensuring Sarbanes Oxley controls are followed. Additionally, this role will be responsible for helping in support of the department throughout the month, month end close, and audit requests Responsibilities Timely and accurate posting of all vendor invoices, expense reports, and check requests for weekly payments. (50%) Review incoming invoices, check requests, and expense reports for proper approvals, documentation, and general ledger coding. Verify correct sales tax on invoices and document any discrepancies. Invoice processing in various ERP systems including but not limited to Baan, Oracle, Microsoft Dynamics 365, and QuickBooks for multiple locations. Work closely with various departments to resolve invoice posting errors. Provide exemplary customer service by partnering with vendors to resolve invoice issues resulting in a payment processing delay. (15%) Process weekly disbursements via check, ACH, and wire for both domestic and international vendors. (20%) Serve as an additional resource for vendor maintenance and changes. (10%) Serve as a backup for the Purchasing Coordinator. (5%) Verifying requisition backups such as SOW’s, contracts, invoices etc. Converting requisitions to POs. Identify process improvements to enhance efficiency and effectiveness within the department. (ongoing) Assist the department and management with special requests (ongoing) Qualifications Knowledge, Skills and Abilities: Associates Degree in Accounting or Business preferred. 5 or more years of Accounts Payable experience. Advanced knowledge of accounting software and ERP systems. Meticulous, results driven, with a focus on process improvement. Excellent communication and interpersonal skills, with the ability to interact at all levels of the organization. Exceptional organizational and time‑management skills; ability to prioritize tasks effectively. Detail-oriented with a high level of accuracy and the ability to analyze financial data. Understanding of workflow processes. On-site 5 days a week in-office required Prolonged sitting in front of a computer. Concentration for prolonged periods of time. Collaborative with opportunities to work in teams and interact with colleagues. For U.S. locations that require disclosure of compensation, the starting base pay for this role is between $23.00 and $30.00 per hour and may include cost of living adjustments. The actual base pay includes many factors and is subject to change and modification in the future. This position may also be eligible for other types of compensation and benefits. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace. Job Info Job Identification 11468 Job Category Finance Posting Date 06/03/2026, 05:20 PM Job Schedule Full time Locations 209 High Point Drive, Victor, NY, 14564, US (Sur site) #J-18808-Ljbffr