Executive Project Manager

Role Description

We are looking for a highly organized, proactive, assertive, and hands-on Executive Project Manager to drive the day-to-day execution of projects across our fully remote organization. Working closely with senior project leadership, you will translate established priorities, key milestones, and project requirements into organized execution, building detailed timelines, assigning and tracking work, managing dependencies, monitoring team bandwidth, and ensuring deliverables move from request through completion.

You will work cross-functionally across Creative, Marketing, E-commerce, Operations, and Product, with a particularly high volume of work flowing through the Creative team. This is not a passive coordination or administrative role. We are looking for someone with strong judgment, ownership, and communication skills who can independently keep projects moving without requiring constant supervision.

Key Responsibilities

• Project Execution & Timeline Management
  • Turn established priorities, milestones, and key dates into detailed project timelines, tasks, owners, deadlines, and dependencies.
  • Manage projects and deliverables from initial request through execution, feedback, revisions, approvals, and final delivery.
  • Maintain visibility across multiple simultaneous projects and proactively identify delays, missing information, dependencies, or blockers.
  • Follow up consistently on outstanding deliverables and escalate risks before they impact larger timelines.
  • Ensure smaller and recurring operational requests continue moving without requiring senior project leadership to manage every individual step.
• Cross-Functional Coordination
  • Coordinate the operational execution of projects across Creative, Marketing, E-commerce, Operations, and Product, ensuring teams understand what they own, when it is due, and what other deliverables depend on their work.
  • Manage handoffs and dependencies between departments.
  • Proactively follow up with stakeholders, coordinate outstanding inputs and approvals, and flag conflicting priorities or blockers that require senior-level input.
• Creative & Day-to-Day Request Management
  • Manage the operational flow of requests through the Creative team and other departments, including:
    • Amazon and marketplace briefs
    • Creative and design requests
    • Packaging updates and mechanical files
    • Asset revisions and approvals
    • Marketing and E-commerce assets
    • Product launch deliverables
    • Website updates
    • Cross-functional operational requests
  • Organize high volume of incoming requests, determine appropriate owners, create tasks and deadlines, track feedback and revisions, and follow through until final delivery.
• ClickUp & Slack Ownership
  • Own the day-to-day upkeep of ClickUp, ensuring projects accurately reflect what is happening across the organization.
  • Create and maintain tasks, owners, due dates, dependencies, statuses, timelines, and deliverables.
  • Monitor relevant project and cross-functional channels in Slack, following up on unresolved requests and ensuring important action items are captured in ClickUp.
• Task Assignment & Team Bandwidth
  • Develop a strong understanding of team roles, responsibilities, strengths, and current workload.
  • Assign tasks based on established priorities, team responsibilities, individual strengths, and bandwidth.
  • Monitor workloads before routing additional work and recognize capacity constraints and conflicting deadlines early.
  • Maintain visibility into who is working on what and when deliverables are expected.
  • Flag situations that require reprioritization or senior-level decisions.
• Communication & Accountability
  • Comfortable speaking up, asking questions, pushing for answers, and holding people accountable to established deadlines.
  • Proactively communicate deadlines, request updates, follow up on overdue deliverables, and keep projects moving.
  • Communicate effectively with U.S.-based team members and senior stakeholders.

What Success Looks Like

Senior project leadership should be able to provide the priorities, strategic direction, key milestones, and business requirements and trust you to manage the detailed operational execution underneath them. At any given time, you should be able to quickly answer:

• What is currently in progress?
• Who owns each deliverable?
• What is due next?
• What are we waiting on?
• What is blocked or at risk?
• Where are there bandwidth constraints?
• Who needs to be followed up with?
• What requires escalation?

Your role is to create structure, visibility, follow-through, and accountability across day-to-day execution, allowing senior project leadership to remain focused on company-wide planning, major launches, high-priority campaigns, strategic cross-functional initiatives, executive projects, and higher-impact business priorities.

Qualifications

• 4+ years of experience in Project Management, Creative Operations, Marketing Operations, E-commerce Operations, or a similar role.
• Strong experience with ClickUp or comparable project management platforms.
• Strong experience using Slack within a remote organization.
• Experience managing multiple projects, stakeholders, deadlines, and cross-functional dependencies simultaneously.
• Experience working with Creative, Marketing, E-commerce, Product, and/or Operations teams.
• Excellent professional English, both written and verbal.
• Highly organized, detail-oriented, proactive, and naturally focused on follow-through.
• Assertive and confident communicator who is comfortable holding others accountable.
• Strong judgment and ability to work independently without requiring step-by-step direction.
• Ability to understand team bandwidth, roles, and individual strengths when assigning work.
• Ability to identify risks and blockers before they become emergencies.
• Experience working remotely with U.S.-based teams is strongly preferred.

Strong Plus

• Experience with E-commerce or consumer brands, Amazon workflows, product launches, packaging and production workflows, creative operations, or high-volume creative request management.

The Mindset We Need

We are looking for someone who thinks: “I understand the objective, priorities, and deadlines. I’ll organize the execution, assign the work, track it, follow up, and make sure it gets done.” The right person will bring structure, consistency, communication, and accountability to the operational side of project management while knowing when something can be handled independently and when a decision needs to be escalated.

Organize it. Assign it. Track it. Follow up. Close the loop.