Talent Services Coordinator

Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity in the Human Resources Department of our Austin or Dallas offices. We offer competitive compensation and an excellent benefits package. Position Summary Provides administrative support to the HR department, for the Austin, Dallas and Houston offices, under the guidance of the Talent Services Manager, assisting with daily human resource tasks including staff recruitment, orientation, employee benefits and other duties as assigned. Candidate should also be flexible to work overtime as needed. Additionally, occasional travel may be required between Austin, Dallas, and Houston offices. Duties & Responsibilities Assists with staff recruitment: posts open positions on the intranet and job boards; enters and tracks job applicants using tracking software Schedules interview appointments and interfaces with candidates Emails standard communications to applicants regarding the status of their applications Sends out new hire paperwork. Initiates and monitors background check process, and coordinates start date with new hire Prepares welcome email, assists with onboarding process, and assists in planning and conducting new employee orientation Assists with onboarding new employees and conducts new hire orientation Assists with administration of employee benefits plans including healthcare, life, disability, 401(k) and other health and welfare benefits programs. Assists employees with annual open enrollment Answers basic questions on HR policies, procedures, and programs Maintains personnel files and I-9s. Responsible for E-verify Assists with the maintenance of active and terminated employee records Coordinates firm events such as staff appreciation, health and wellness clinics, annual holiday party, and other special events as requested. May assist with community fund raising Assists with departing attorney processes Coordinates secretarial vacation coverage and overflow Assists with performance assessment process including sending out reminders and flagging comments for HR Manager review Processes employment verifications May coordinate information needed for disability claim forms Processes transactions in HR system. Assists employees with the time and attendance system (Kronos), review time records as needed Coordinates office attorney CLE training programs and processes attorney bar association memberships Assists with other department activities as needed, and performs additional duties and responsibilities as assigned Occasional travel in between TX offices, required Skills & Competencies Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team High attention to detail, outstanding organizational skills and the ability to manage time effectively Candidate must be a self-starter who can work independently with minimal supervision Must possess a basic understanding of HR principles and practices, as well as employment law compliance Position also requires the ability to work under pressure to meet strict deadlines, effectively prioritize multiple tasks Recognize confidential, sensitive, and proprietary information and maintain such information as confidential Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others Qualifications & Prior Experience Bachelor's degree or equivalent experience in Human Resources, Business, Organization Development or related field Minimum 2-5 years of experience in a Human Resources support role Professional in Human Resources (PHR) certification preferred Knowledge of HR-related programs/software including Kronos or other time and attendance systems, Jobvite or other applicant tracking system, and Ultipro or other HRIS database systems. Computer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook Exceptional computer skills with the ability to learn new software applications quickly Greenberg Traurig is an Equal Opportunity Employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases. In support of our commitment to a diverse and inclusive workplace, GT participates in the Mansfield Rule Certification Program. The program, which is administered by The Diversity Lab, seeks to increase diversity representation in the legal profession and within law firm leadership roles. In 2019, GT achieved Mansfield 3.0 Certification, and in 2020, we achieved an even higher standard: Mansfield 4.0 Certification Plus. GT is currently participating in the Mansfield Rule 5.0 Certification Program. Providing your data during the application process helps us with achieving that goal and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. #J-18808-Ljbffr Greenberg Traurig, L.L.P