Executive Assistant

Executive Assistant

Dubuque, Iowa, United States

Executive Assistant - Cottingham & Butler

We are seeking a highly organized, adaptable Executive Assistant to support our leadership team. The ideal candidate is dependable, communicates with ease, and excels at multitasking and prioritizing in a fast-paced environment. We are also looking for a candidate who has high attention to detail with strong organizational skills, initiative, and dependability.

Key Responsibilities

• Assist executives in prioritizing daily responsibilities and anticipating needs proactively.
• Manage executive calendars, appointments, meetings, and day-to-day scheduling with strong attention to detail.
• Coordinate travel arrangements, itineraries, and logistics for executive meetings and events.
• Prepare and process expense reports accurately and in a timely manner.
• Perform administrative and clerical tasks, including document preparation, correspondence, and task tracking.
• Support additional executive and office projects as needed.

What We're Looking For

• Proficiency in Microsoft Office Suite.
• Adaptable, with the ability to adjust quickly to shifting priorities.
• Highly organized and dependable, with strong follow-through.
• Excellent written and verbal communication skills.
• Strong multitasking ability in a fast-paced environment.
• 1–2 years office experience preferred but not required.

The standard schedule is in office, Monday through Friday, 8-5pm.

Benefits:

• Medical, Dental, Vision Insurance
• Flex Spending or HSA
• 401(k) with company match
• Profit-Sharing/ Defined Contribution (1-year waiting period)
• PTO/ Paid Holidays
• Company-paid ST and LT Disability
• Maternity Leave/ Parental Leave
• Subsidized Parking
• Company-paid Term Life/Accidental Death Insurance

At Cottingham & Butler, we sell a promise to help our clients through life's toughest moments. To deliver on that promise, we aim to hire, train, and grow the best professionals in the industry. We look for people with an insatiable desire to succeed, are committed to growing, and thrive on challenges. Our culture is guided by the theme of "better every day" constantly pushing ourselves to be better than yesterday – that's who we are and what we believe in.

As an organization, we are tremendously optimistic about the future and have incredibly high expectations for our people and our performance. Our ability to grow as a company, fuels investments in new resources to better serve our clients and provide the amazing career opportunities our employees want and deserve. This is why we are a growth company and why we are committed to being better every day.