Document Production Specialist

Document Production SpecialistERG is a research and consulting firm that provides a wide range of support to federal, state, and commercial clients. ERG offers multidisciplinary teams with nationally recognized skills in engineering, science, economics, public health, informational technology, and communications. We hire people with the best minds and then provide them with a vibrant and flexible environment in which to develop their careers. The qualified individual must be highly motivated with the skills to prioritize, perform, and communicate effectively in a fast-paced environment.The Document Production Specialist is responsible for producing, formatting, and quality-controlling high-quality client deliverables and proposals for federal and state. Working in a fast-paced consulting environment, this role ensures that technical reports, proposals, presentations, resumes, and other business-critical documents comply with client requirements, corporate branding standards, accessibility regulations, and submission deadlines. The ideal candidate is highly detail-oriented, possesses advanced Microsoft Word and Adobe Acrobat skills, and thrives under tight deadlines while managing multiple concurrent projects.Selection Process: Candidates selected for consideration must successfully complete a practical document production skills assessment. The assessment is designed to evaluate advanced Microsoft Word formatting, attention to detail, ability to follow complex formatting instructions, and quality control under deadline conditions. Successful completion of the assessment is required for consideration for employment.Job Description:Format and produce professional-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materialsApply and maintain style guides, branding standards, and formatting requirementsDevelop and manage complex Microsoft Word documents, including styles, document templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxesCreate, import, and update complex tables, charts, figures, and organizational graphicsMaintain version control and document integrity throughout the document production lifecycleAssemble final deliverables and submission packages under tight deadlinesAccessibility and Quality AssuranceDevelop and remediate documents to meet Section 508 accessibility requirementsPerform quality control reviews to verify formatting consistency, accessibility, branding compliance, and document completenessValidate table of contents, hyperlinks, bookmarks, tables and figuresEnsure deliverables comply with client and regulatory requirementsProject Coordination and Administrative SupportManage multiple assignments simultaneously while meeting competing deadlinesCoordinate with proposal teams, editors, and technical staffMaintain organized electronic files, document libraries, and archived project materialsRecommend process improvements and production efficienciesQualifications and Skills:Minimum of 3 to 5 years of hands-on work in document production, proposal production, or technical document supportAdvanced proficiency in Microsoft Office 365, particularly Microsoft WordStrong organizational, time-management, and problem-solving skillsExceptional attention to detail and commitment to qualityAbility to manage multiple priorities in a deadline-driven environmentStrong verbal and written communication skillsSuccessful completion of a practical document production skills assessment as part of the hiring process$44,000 - $55,000 a yearERG offers competitive salaries and excellent benefits, including health and dental insurance, life insurance, long-term disability, educational benefits, FSAs, a generous 401k plan, profit sharing, an EAP, 11-20 paid vacation days per year, 10 paid holidays per year, 56 hours or more of sick leave (based on the state you work in) per year (pro-rated for part-time) and more. The salary range for all positions depends on the years and type of experience.ERG is an equal opportunity employer and complies with all applicable EEOC regulations. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual preference, national origin, disability, or status as a protected veteran.ERG fosters a friendly, flexible work environment. ERGers are dedicated to serving clients who are committed to making the world a better place. We promote and recognize principles of fairness and respect in the work we do, the partnerships we foster, and the culture we value both within and outside of our organization.