Accountant

Accountant 1

The Accountant is responsible for coordinating the accounting of expenditures and revenues across all funds and maintaining fund accounting records in accordance with Generally Accepted Accounting Principles (GAAP). This includes monthly, quarterly, and annual balancing of financial data, reviewing accounting transactions for accuracy and compliance, and preparing various financial reports.

Key responsibilities include grant management and billing, generating accurate financial reports, preparing year-end federal reports and IRS filings, and conducting trend analyses with recommendations for improvements. The Accountant will also provide accounting support to various programs, assist with error corrections, and support the Senior Accountant as needed.

Additional duties include assisting the Senior Accountant and Chief Financial Officer (CFO) with financial data collection for annual audits, and providing data or documentation as requested by the CFO.

The role involves processing purchase orders, supply requisitions, accounts payable/receivable, payment vouchers, journal entries, and cost allocations while ensuring adherence to accounting procedures and regulatory requirements. The Accountant is also responsible for maintaining various accounting schedules and spreadsheets, and reviewing all transactions for completeness, accuracy, and compliance with OIC policies and timelines.

This position also manages records retention and destruction in accordance with fiscal policies and is responsible for organizing and storing all fiscal department documents. The Accountant may assist with special projects and cross-train in other fiscal duties as needed.

Essential duties include:

• Prepare and issue purchase orders per OIC policy as assigned.
• Process purchase requisitions, including obtaining appropriate approvals, identifying proper account coding; and ensuring compliance with OIC policies and procedures and grant requirements.
• Reconcile monthly vendor and credit card statements to OIC records; work with vendors to resolve discrepancies.
• Responsible for maintaining and filing accounts payable vouchers.
• Process assigned monthly transactions in timely manner to ensure all expenses are entered into the accounting system prior to monthly billing.
• Prepare monthly billings for various grant programs, as requested.
• Prepare and maintain billing reports, spreadsheets, and files.
• Review billing and accounts receivable transactions for completeness and accuracy while ensuring all transactions are processed in compliance with grant requirements, OIC policy and procedures, and within established timelines.
• Prepare Journal Entries for accounting accruals and enter into the system, expenditure cost allocations, and ensure proper accounting of payable and receivable transactions.
• Monitor and ensure accurate GL accounts and fund balances are maintained.
• Work with OIC program and fiscal staff to answer billing questions, correct errors & ensure proper recording of all transactions.
• Code all documents according to grant regulations, GAAP, and company procedures.
• Assist with implementing and maintaining internal financial controls and procedures.
• Work with auditors, monitors, vendors, grantors, and other entities to provide financial and accounting assistance as needed.
• Prepare travel advance vouchers and reconciliations.
• Prepare cost allocation and prepare journal entries for processing.
• Reconcile assigned bank statements and general ledger accounts.
• Comply with federal, state, and company policies, procedures, and regulations.
• Other duties as assigned.

Requirements include:

• Exceptional Communication Skills: Highly proficient in both verbal and written communication, including public speaking and training. Able to clearly explain complex or technical information to non-technical audiences.
• Commitment to Confidentiality: Maintains the highest level of discretion and confidentiality in all aspects of work.
• Customer Service Orientation: Demonstrates a genuine commitment to delivering outstanding internal customer service to all OIC of Washington staff.
• Interpersonal and Emotional Intelligence: Excellent interpersonal skills with the ability to remain calm and composed in high-pressure or stressful situations.
• Attention to Detail and Focus: Able to concentrate and perform effectively on repetitive and complex tasks.
• Organizational and Technical Skills: Highly organized and self-motivated with advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and database management. Experienced in word processing, spreadsheets, scheduling, and presentation software.
• Team-Oriented and Independent Work Style: Proven ability to work effectively both independently and collaboratively within a team setting.
• Sound Judgment and Composure: Demonstrated ability to exercise sound judgment and maintain professionalism under pressure.
• Project Management: Capable of managing multiple complex projects simultaneously while meeting critical deadlines.
• Mission-Driven: Able to clearly articulate and embody OIC's mission, values, and policies in all professional interactions and daily responsibilities.
• Commitment to Growth and Learning: Embraces OIC's coaching philosophy and commitment to being a learning organization, actively participating in skill-building and capacity development.
• Cultural Competency: Demonstrates genuine respect and concern for all cultures and diverse populations served by OIC; honors and models OIC's organizational values in daily work.

Work environment and physical demands include:

Frequently required to stand, walk, and sit, and required to talk and hear. Occasionally drive a motor vehicle in different seasonal weather and road conditions and times of day. Occasionally will lift up to 10 pounds and maybe required to reach, push/pull, and stoop.

Additional conditions of employment include:

Successfully pass a Criminal History & Background Check. Successfully pass a pre-employment drug test. Valid WA State Driver's License and proof of insurance if requested.