Turnover Administrative Coordinator

Join Our Team as an Administrative Assistant: III - Your Key to Seamless Project Turnover Success!

Are you a highly organized professional with a passion for supporting dynamic operations in a fast-paced environment? We're seeking an experienced Administrative Assistant: III to play a vital role in our project turnover team, ensuring smooth documentation, coordination, and communication throughout critical transitional phases. This onsite position within a TWIC-controlled environment offers an exciting opportunity to contribute to high-stakes industrial projects, working closely with operations and project personnel to facilitate efficient handovers that keep projects on track and within scope.

In this role, you will serve as the backbone of our turnover activities, managing documentation, tracking progress, supporting meetings, and enabling effective communication across departments. Your attention to detail and organizational prowess will be instrumental in maintaining consistency, visibility, and accuracy in all turnover-related operations. If you thrive in structured environments and excel at multi-tasking, this is your chance to make a meaningful impact on complex projects.

Required Skills:

• Proven administrative experience (3-5 years), ideally in industrial, construction, or operational settings
• Strong proficiency in Microsoft Office Suite (Outlook, Excel, Teams, OneNote)
• Experience with SharePoint and document control systems
• Excellent organizational and time management skills
• Effective written and verbal communication abilities
• Ability to work onsite within a TWIC-controlled environment and obtain TWIC credentials
• Capable of managing multiple tasks with professionalism and confidentiality

Nice to Have Skills:

• Supporting project teams, turnover processes, or document management systems experience
• Knowledge of industrial or construction project workflows
• Experience coordinating security access, badges, and site logistics

Preferred Education and Experience:

• High school diploma required; associate or bachelor's degree preferred
• 3-5 years of relevant administrative support experience in related industries

Other Requirements:

• Must work onsite Monday through Friday, 8-hour days
• Ability to support site-specific activities, including meetings, documentation, and coordination tasks
• Local candidates only

Ready to contribute your organizational expertise to a critical project phase? We encourage motivated candidates who excel in structured support roles to apply today and become an integral part of our project success story!