Facilities Manager

Facilities Manager The Facilities Manager is responsible for overseeing the maintenance, repair, safety, and overall condition of all company-owned properties and facilities. This position manages preventive maintenance, facility repairs, vendors, contractors, inspections, and improvement projects to ensure properties remain safe, functional, and well maintained. Essential Duties Oversee the maintenance and general condition of all company-owned buildings, offices, facilities, grounds, and other assigned properties. Supervise the maintenance technician team and manage their work schedule. Conduct routine property inspections to identify maintenance needs, safety concerns, deterioration, and potential repairs before they become significant issues. Develop and maintain preventive maintenance schedules for company properties and building systems. Ensure facilities are clean, functional, safe, professional, and maintained according to company standards. Respond to facility emergencies and coordinate timely repairs when urgent issues arise. Maintain an organized system for receiving, prioritizing, tracking, and completing facility work requests. Coordinate maintenance activities with employees and department leaders to minimize disruption to business operations. Coordinate the inspection, maintenance, repair, and replacement of building systems, including HVAC systems, electrical systems, plumbing, roofing, lighting, fire and life-safety systems, security and access-control systems, doors, windows, and building finishes, parking lots, sidewalks, fencing, and exterior areas, landscaping and irrigation systems. Identify recurring maintenance problems and recommend long-term solutions. Monitor the condition and useful life of major buildings, useful life of major building systems and assist with planning future replacements and capital expenditures. Identify, evaluate, and manage qualified contractors and service providers. Obtain competitive bids and estimates for maintenance, repairs, renovations, and facility projects when appropriate. Review scopes of work and ensure contractors complete work according to agreed specifications, schedules, and company expectations. Monitor vendor performance, quality, responsiveness, and costs. Verify completion of work before approving invoices for payment. Maintain relationships with key vendors and contractors to support timely response to facility needs. Assist in developing and managing the annual facilities maintenance and repair budget. Track facility expenses and identify opportunities to reduce costs without compromising safety, quality, or reliability. Review invoices, estimates, service agreements, and maintenance contracts for accuracy and appropriate pricing. Develop recommendations regarding repair versus replacement decisions. Assist leadership with forecasting major facility repairs, replacements, and capital improvement needs. Education High school diploma or equivalent required; Bachelor's degree in Facilities Management, Construction Management, Business Administration, or a related field preferred. Experience Minimum of 5 years of experience in facilities management, property maintenance, construction, building operations, or a related field. Experience overseeing multiple properties or locations preferred. Working knowledge of HVAC, electrical, plumbing, general building maintenance, and construction. Experience managing contractors, vendors, bids, and facility projects. Strong organizational, problem-solving, budgeting, and communication skills. Ability to manage multiple priorities and respond to urgent facility needs. Location Killam Development., Ltd is located Laredo, Texas; this is an in office position based at our office in Laredo, all applicants will be required to relocate, if necessary. Skills Ownership & Accountability Planning & Organization Problem Solving Cost Management Vendor Management Initiative Communication Licenses/Certifications Must have a current valid driver's license and a satisfactory driving record. Physical Requirements Must be able to perform the following physical activity on a frequent to constant basis: Sit for long periods of time while gathering, updating, and validating vendor or supplier cost information or performing other related activities. Lift 10–20 lbs. of files, plans, office supplies, or similar items. Constantly uses fingers and hands when dialing/answering the telephone and operating a computer or other office machinery, such as a copy machine, scanner, and computer printer. Ability to hear average or normal conversations and receive ordinary information through verbal communications in person or detect objects in and around job site over the telephone. Average, ordinary visual acuity necessary to prepare or inspect documents; operate a computer or other office machinery; or. Walk short distances on slippery, even, and/or uneven surfaces. Stand, bend, stoop, kneel, crouch, twist, turn, or crawl. Climb and balance on stairs, metal/wooden beams, concrete form work, ladders, or other structures/elevated areas. Working Conditions Work is performed in both office and field/property environments. Frequent walking and standing while inspecting buildings, grounds, and facility systems. Will be exposed to outdoor weather conditions, heat, dust, noise, construction areas, and operational environments. Will be required to respond to urgent facility or maintenance issues outside of normal business hours. Other Requirements Adhere to the highest standards of ethics, integrity, professionalism, and discretion. Project a courteous, professional and positive approach with clients, subcontractors, employees, and authorizing agencies while providing prompt, efficient, and accurate assistance. Follow and exchange basic instructions, information, and guidelines. Make decisions based on experience or knowledge with minimal supervision. Participate in training and development opportunities offered to maintain related software and safety knowledge. Adhere to and perform functions according to company and OSHA safety guidelines. Maintain regular, timely, and predictable attendance. Represent the company in a professional manner to callers and visitors.