Accounting Specialist

This role supports accounting and AP functions across multiple entities, with primary responsibility for three of them. You'll handle invoice processing, reconciliations, vendor maintenance, payment processing, month-end support, and maintaining accurate financial documentation while working closely with the AP Manager. The team is looking for someone who thrives in a fast-paced environment where priorities can shift quickly. While there are recurring weekly responsibilities, unexpected requests and "firefighting" are a regular part of the job. They're looking for someone who is organized, disciplined, adaptable, and able to stay calm under pressure without becoming overwhelmed. Previous construction or project-based accounting experience would be a plus Provide accounting and accounts payable support across multiple related entitie Serve as the primary Accounts Payable processor for one assigned entity, including timely and accurate invoice processing, invoice exports from PVault to the ERP system, and support for payment processing. Reconcile purchase orders, vendor statements, the Unattached Receiver Report, bank accounts, and other assigned accounts to support month-end close and timely job closures. Process recurring payments, check runs, ACH transactions, rent and consultant payments, and related accounting entries as assigned. Record and clear payroll withholding, payroll-related payments, sales tax payments, and other transactions processed outside the ERP system. Maintain vendor master records across assigned entities, including new vendor setup, vendor updates, W-9s, ACH banking documentation, and banking verification procedures. Maintain organized electronic accounting records and supporting documentation in PVault and other systems to support internal controls, audits, compliance, and financial reporting accuracy. Provide backup support for Accounts Payable and other accounting functions during absences, peak workloads, month-end close, and departmental needs. Support process improvement, system testing, software upgrades, cross-training, special projects, and other accounting or administrative initiatives as assigned. #J-18808-Ljbffr Professional Recruiting, LLC