Clerk

Clerk VI

To provide administrative and clerical support to the Communications Department, to include back-up for the district's receptionist/switchboard position.

• Carry out routine administrative/office duties in a professional manner
• Provide back-up for the district's receptionist/switchboard daily during morning, lunch, and afternoon breaks as well as vacation/sick time
• Communicate with the public, employing discretion and independent judgement
• Answer telephone, document messages, screen calls, and respond to questions in accordance with general instructions and office procedures and policies
• Maintain records through filing, retrieval, retention, and storage
• Maintain confidentiality of records and provide assistance with Freedom of Information Act (FOIA) requests
• Use various software applications to perform the duties of the office
• Assist in preparing budget recommendations and monitoring of expenditures
• Maintain records of purchase orders, requisitions and accounts; process purchase orders and perform other bookkeeping tasks associated with the Communications Department including the recording of leave time for staff within the department
• Assist the department with various community and special events per supervisor's request
• Provide assistance during emergencies/crises
• Maintain the database and issuance of cards for the district's Top 65 Program
• Perform other tasks and assume other responsibilities as may from time to time be assigned

Job Specifications

Performance of this job will be evaluated annually in accordance with the Board's policy and district regulations on the evaluation of non-certified personnel.

Minimum Qualifications (Knowledge, Skills and Abilities Required)

High School diploma (minimum); associates degree in secretarial science or related field preferred Minimum five years secretarial experience Computer proficiency and utilization of various office software or applications to include Microsoft Office, PeopleSoft, Red Rover, Google Drive, etc. Ability to work as a team Ability to consistently carry out tasks in a highly organized manner Work independently and cooperatively Strong problem solving and communication skills Ability to maintain confidentiality

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand and reach with hands and arms, walk, sit, stoop or kneel and crouch or crawl. Additional physical requirements include the ability to: Physically capable of frequently lifting or moving up to 50 pounds Specific vision requirements include close vision, distance vision, color vision, peripheral vision, depth perception and focus Ability to sit and stand for extended periods of time Manual dexterity for the purpose using a telephone, data entry, and sorting of materials Read a computer screen and printed material with or without vision aids Hear and understand speech at normal levels and on the telephone Speak in audible tones so that others may understand clearly in person and on the telephone

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay Grade : 107 This job description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other related duties as assigned by the appropriate administrator or supervisor. Horry County Schools reserves the right to update, revise or change this job description and related duties at any time without prior notice.