Administrative Coordinator

Duties/ResponsibilitiesSupport Program Managers and Administrative team by consistently providing strong and timely communication and administrative deliverables, and communicating with staff on behalf of the organization or specific program as requested.Meet with the Administrative team weekly to provide project/administrative assignments updates and receive new assignments. Provide inventory control and management of office supplies for all People First locations.Create and or order employee badges, business cards, sweatshirts, etc.Organize the company Google Drive.Coordinate, prepare, attend, and document meetings.Schedule meetings between Evan and community leaders when requested via email.Plan and organize quarterly All Staff Meetings.Schedule an agenda planning meeting every three months, one week prior to the main meeting.Book a room at the London Nelson Community Center three months in advance following each meeting.Develop presentation slides and assign meeting roles based on planning notes.Arrange or delegate snack procurement for meetings.Coordinate staff trainings, track completion, and follow up on overdue items.Maintain the training tracker spreadsheet.Update organization-wide spreadsheets as required.Participate in relevant professional development, workshops, and People First events.Collaborate with the Accountant to collect receipts and maintain organized accounting records.Help Program Managers gather and scan receipts.Assist the Board with meeting scheduling, staff communication, and distributing materials beforehand.Update The Free Guides with the Graphic Designer; coordinate triannual proofreading, printing, and distribution.Draft and maintain the Monthly Staff NewsletterCoordinate vehicle maintenance and servicing with Specialized Auto Inc. in Santa Cruz.Inspect, clean, and manage monthly maintenance for all company vehicles.Maintain the corporate car wash membership.Execute other assigned job duties as required.This position is a part-time, 20-hour nonexempt role without benefits. This position works onsite. The representative physical demands outlined here must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation.Accommodations can meet the needs of people with all types of neurodivergences and disabilities as long as they do not pose an unreasonable burden on the employer. To make a reasonable accommodation request, please speak with your direct supervisor about filling out our 'ADA Reasonable Accommodation Request Form,' which you can write yourself, or contact your supervisor and the two of you can write it together. If there are any concerns or questions, the administrative team will make an assessment as to whether or not the request poses an unreasonable burden on the employer and respond to your request promptly. People First also reserves the right to request additional documentation with regards to the nexus of the disability and reasonable accommodation.While performing the duties of this job, the employee is regularly required to sit; use hands to type, handle, or feel; reach with hands and arms; talk and hear. The employee is sometimes required to walk and stand for extended periods of time. The employee must be able to lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus. People First of Santa Cruz County is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on any protected characteristic as outlined by federal, state or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall leave of absence, compensation, benefits and training. People First makes hiring decisions based solely on qualifications, merit and business needs at the time. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills for the personnel classified.
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