Executive Assistant, Ad Sales Business & Legal Affairs

Executive Assistant, Ad Sales Business & Legal Affairs

The Executive Assistant for the Ad Sales Business & Legal Affairs team will provide high-level administrative and operational support to the SVP and a group of attorneys and legal professionals. This role serves as a strategic partner, helping to manage priorities, streamline processes, and ensure seamless day-to-day operations for a fast-paced, client-facing legal team. The ideal candidate is proactive, highly organized, and exercises strong judgment while supporting senior stakeholders across the organization.

Job Duties

• Provide comprehensive executive support to the SVP and legal leadership, managing competing priorities with a high level of discretion and professionalism
• Own complex calendar management across multiple stakeholders, including prioritization, conflict resolution, and coordination across executive-level meetings
• Partner closely with internal and external executive assistants to align schedules and facilitate efficient communication across teams
• Coordinate logistics for high-priority meetings, including preparing materials, managing audio/visual needs, and ensuring a seamless experience
• Anticipate scheduling challenges and proactively adjust plans to optimize leadership time and availability
• Prepare and refine executive-level presentations, reports, and communications (both digital and hard copy)
• Manage travel arrangements, expense reporting, and related documentation with a high degree of accuracy and timeliness
• Oversee invoice processing and vendor coordination, including outside counsel billing (Tymetrix, SNAP, and APEX/SIM)
• Support contract management processes, including tracking, organizing, and preparing agreements under attorney supervision
• Maintain and organize electronic filing systems, ensuring documents are accurate, accessible, and up to date
• Prepare summaries and tracking materials for key agreements and legal matters
• Drive internal team communications and maintain the team's intranet presence
• Lead and execute special projects, bringing structure and follow-through from initiation to completion

Qualifications

• 3+ years of experience supporting executives, ideally within a legal, media, or corporate environment
• Bachelor's Degree or equivalent experience
• Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint), with strong calendar and document management skills

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website.

Salary range: $70,000 - $90,000 (overtime eligible)