Property Manager

Job Description

POSITION TITLE: Property Manager

REPORTING TO: Senior Property Manager

LOCATION: Chicago, IL

COMPANY: InCommercial Property Group

SALARY RANGE: Salary will be based on experience and education. The baseline starting is 65K

ROLE OVERVIEW: Responsible for daily property operations, tenant relations, vendor coordination, and facilities maintenance for InCommercial’s property portfolio and InConvenience locations. Ensure properties remain safe, operational, well-maintained, and compliant with applicable requirements.

KEY RESPONSIBILITIES:

• Property & Facilities Management: Oversee daily property operations, including facilities maintenance for InConvenience locations, routine repairs, inspections, and preventative maintenance. Coordinate store closures, including canceling and transferring services for closed locations.
• Vendor Management: Obtain competitive bids, coordinate contractors, monitor service quality, and maintain vendor contracts and insurance records. Source and order parts as needed.
• Tenant Relations: Respond to tenant concerns, coordinate service requests, and ensure timely resolution of operational issues.
• Maintenance Coordination: Track work orders, schedule repairs, address emergency maintenance needs, and ensure building systems remain operational.
• Lease Administration: Monitor lease obligations, critical dates, tenant maintenance responsibilities, and property documentation. Oversee and track Tenant Improvement allowances within lease guidelines, prepare and update option exposure information, and participate in lease document due diligence for acquisitions and dispositions.
• Financial Oversight: Monitor operating expenses, assist with property budgets, and review vendor invoices for accuracy. Route invoices and bills for proper approval and payment, and reconcile company card charges by submitting receipts for all purchases.
• Compliance & Risk Management: Coordinate inspections, track code violations, maintain required documentation, and assist with insurance claims.
• Reporting: Maintain accurate records in the property management system, organize and maintain all property folders, and keep soft copy files of floor plans, BOMA calculations, and tenant as-builts. Provide regular operational updates to the Senior Property Manager.
• Miscellaneous other tasks, as required.

PERFORMANCE EXPECTATIONS :

• Resolve routine operational issues independently and escalate significant concerns.
• Maintain accurate and timely property and maintenance records.
• Ensure preventative maintenance and inspections are completed as scheduled.
• Respond promptly to tenant and InConvenience facilities requests.
• Maintain effective communication with vendors, tenants, and internal departments.

WORK SCHEDULE & LOCATION:

• Monday–Friday, 9:00 AM–5:00 PM, with adjustments as operational needs require.
• Travel to properties or InConvenience locations on an as needed basis.
• This position is on site at 117 N Jefferson St, Chicago, IL 60661. Remote work access may be approved on a conditional basis for a specific duration.