Commercial Real Estate Legal Assistant

Commercial Real Estate Legal Assistant

Stearns Weaver Miller, a full-service commercial law firm with five offices across Florida, is currently seeking a Commercial Real Estate Legal Assistant with 5+ years of experience for our Miami office.

Responsibilities

Prepare, review, revise, and proof various legal documents and correspondence

Create and format documents

Edit and track (i.e., redline) documents

Assist attorneys and paralegals with pre- and post-transaction closings

Handle monthly client billing (paper and electronic); review prebills for accuracy and completeness, and assist with timekeeper inquiries and narrative edits

Maintain both paper and electronic files

Assist with conflict checks, and the opening and closing of client matters

Prepare closing binders

Perform administrative functions including processing new client/matter reports, preparing engagement letters, scheduling conference/Zoom calls, filing expense reports, entering attorney time, and answering phones

Qualifications

5+ years of experience in a commercial real estate legal support role (Legal Assistant or Paralegal)

Advanced proficiency in Microsoft Office Suite (particularly Outlook, Word, and Excel)

Experience with Document Management Systems (e.g., iManage)

Excellent organizational and communication skills

Ability to meet tight deadlines and manage changing priorities

Strong analytical and problem-solving skills

Demonstrated initiative, good judgment, and the ability to manage multiple tasks

Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicant's or employee's race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws.

Stearns Weaver Miller Weissler Alhadeff