Senior Program Analyst

Purpose

Provide senior program, portfolio, real-property, project-analysis, and risk-management support to the BPAM PMO. Lead the quality and consistency of standard and ad-hoc briefings, portfolio data, and risk reporting, and coordinate assigned Program Analysts so leadership has reliable visibility into construction, sustainment, and operational performance.

Minimum qualifications

• Bachelor’s degree
• Eight (8) or more years of relevant experience
• Education requirements may be offset by additional relevant experience on a case-by-case basis with Government client and COR approval
• Resume must be submitted and approved by the COR and Government client before start

Preferred qualifications

• Strong analytical, reporting, and communication skills
• Prior experience with IBM TRIRIGA and SAP highly preferred
• Experience leading program analysis for federal facilities, construction portfolios, or real-property programs
• Experience preparing senior-leader and external briefings (monthly, quarterly, PMR, congressional/tasker support as assigned)
• Experience building and governing risk-management processes, risk registers, and lessons-learned programs
• Experience QA/QC’ing project documents and mentoring junior analysts

Primary responsibilities

• Senior analysis and coordination
  • Lead contractor-side quality control for portfolio, program, real-property, and risk products before they go to the Government client.
  • Coordinate work among assigned Program Analysts for recurring reports, briefings, and data calls.
  • Standardize templates, data definitions, and QA checks so internal and external reporting is consistent.
  • Advise the Government client and DC PM Lead on portfolio trends, data gaps, and risk themes. Do not make inherently governmental decisions.
• Facilitation and meeting preparation
  • Facilitate meetings and ad-hoc working sessions: agendas, meeting control, action-item tracking, minutes, and stakeholder updates.
  • Support sessions that require stated objectives and actionable outcomes.
• Acquisition support
  • Provide senior acquisition-analysis support, including timelines, milestones, documentation, plans, and performance measures.
  • Assist with requirements documents (SOW, SOO, PWS) consistent with USACE, FAA, GSA, CBP, HSAR, FAR, and applicable policy.
  • Assist with Market Research, Determinations of Findings, and Analyses of Alternatives (minimum of three capable vendors).
  • Assist with IGCEs and lifecycle-cost research and documentation as assigned.
• Portfolio analysis and reporting
  • Develop and oversee standard and ad-hoc briefings and reports: request information from SMEs, analyze and validate data, prepare presentation products, and perform QA.
  • Provide program-level analysis and reporting on construction projects and facility/infrastructure sustainment, maintenance, repair, and operational costs.
  • Support reporting that improves processes, informs decisions, and gives senior management visibility into program performance.
  • Lead development, maintenance, and improvement of the risk-management program for the construction project portfolio, including risk registers, lessons-learned analysis at project completion, regular senior-management reporting, and technical review of project documents for consistent application of PMO risk strategy.
  • Prepare or oversee external briefings such as the Assistant Commissioner’s Monthly Report, AMO Monthly Project Update, USBP Monthly Project Update, bi-monthly AMO/USBP tag-ups (when requested), quarterly AMO and USBP meetings, and ad-hoc products.
  • Prepare or oversee internal briefings such as bi-annual Program Management Reviews, monthly project reviews, weekly Execution Plan, and ad-hoc products.
• Real property management
  • Coordinate and participate in real-property management activities.
  • Develop and update the monthly Real Property Management Report.
  • Track inventory, update real-property inventory, account for Government real-property assets and equipment in the property and financial system of record, and keep documentation current.
  • Manage only real property and assets associated with Border Patrol and Air & Marine.
  • Maintain the facilities portfolio in TRIRIGA (or successor): keep data current, review for accuracy and completeness, and update after Facility Condition Assessments, master plans, and new construction or improvement projects.
  • Assist personnel across the organization with reporting, updating, or validating portfolio information.
    • Ensure owned assets have a current replacement value and Facility Condition Index (FCI).
  • Track square footage and space use by type and provide space-use reports as needed.
  • Assist in developing a portfolio-analysis database covering regional information, border distance/activity, facility operations and characteristics, energy and water data, capacity drivers, financials, and maintenance information.
  • Develop standard reports on a Government-defined frequency.
  • Track completion of TRIRIGA (or successor) real-property asset validation and record-cleanup activities.
• Project analysis support
  • Support projects from initiation through closeout.
  • Perform or oversee project reporting, real-property reporting, and QA/QC of Project Requirements documents (PRDs).
  • Manage data in project-reporting databases; review change requests; review/draft IAAs; assemble presentations.
  • Track cost, schedule, and performance data and participate in project reviews.
• Risk management support
  • Lead contractor support to identify, address, and monitor existing and future risks on current project initiatives.
  • Perform assessments of performance, schedule, and cost risk.
  • Provide risk-management baselines and support contingency and mitigation execution.
  • Prepare quantitative risk assessments and status reports.
  • Monitor effectiveness of mitigation strategies and communicate the impact of risk changes to management.