Accounting Specialist

Job Description

Job Description

Job Title: Accounting
Specialist

 

Job Type : Part Time FLSA Status: Non-Exempt

Schedule: 6-12 hours per week, with additional hours as approved during month-end and year-end.

 

Job Overview: The Accounting Specialist manages day-to-day bookkeeping and the monthly accounting close for Ronald McDonald House San Antonio. This part-time position maintains accurate records in QuickBooks Online, reconciles accounts, prepares financial reports, and works with staff to obtain complete documentation and approvals.

 

Responsibilities & Duties

• Enter and code bills, deposits, credit card activity, and journal entries in QuickBooks Online, with supporting documents attached.
• Maintain accounts payable and receivable; prepare payments for an authorized signer to approve and release.
• Record contributions, pledge payments, and donor restrictions using documentation from Development.
• Reconcile bank and credit card accounts monthly and resolve outstanding items.
• Review payroll reports and record payroll and allocations after management approves payroll.
• Prepare monthly financial statements and budget versus actual reports for management review.
• Reconcile contribution activity with Development records monthly, documenting any timing or classification differences.
• Coordinate year-end records with the organization’s CPA or auditor.
• Make and receive phone calls as needed to coordinate with vendors.
• Identify opportunities to improve, streamline, and systemize accounting processes
• Assist with miscellaneous accounting and administrative tasks as needed

Education level : High School Diploma required, college degree a plus.

 

Specific Skills

• Demonstrated experience in bookkeeping or accounting
• High proficiency in QuickBooks (preferably QuickBooks Online)
• Ability to communicate professionally with vendors, donors, staff, and the auditor
• Comprehensive knowledge of basic accounting principles and reconciliations
• Exceptional organizational and time-management abilities
• Capacity to work independently and show initiative
• Willingness to research accounting inquiries and learn new systems
• Strong focus on detail and accuracy

 

Experience : At least three years of experience in bookkeeping services

 

Other Requirements:

• The person must be dependable, trustworthy and always conduct him/herself in a manner that reflects positively to this organization.

 

Licenses/Certifications : NA

 

Physical Demands

• Sits at desk 80-90% of the day.
• Near visual acuity essential for reading. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Hearing and speaking are essential for communication.
• Able to lift and transport up to 20 pounds.