Client Services Coordinator

Client Services Coordinator

At Pacific Asset Advisors, our mission is simple: to put people first. For more than 28 years, we've managed and cared for commercial retail properties throughout the Pacific Northwest, building strong relationships along the way. We take pride in creating a workplace where employees feel supported and trusted, and where integrity, reliability, and consistent quality are at the center of our work.

We're looking for a Client Services Coordinator to support our commercial real estate brokers and help deliver an excellent experience for our clients. This key client-facing role involves supporting members of the brokerage team, keeping transactions moving, and managing day-to-day coordination. It's a great fit for someone who is organized, dependable, and enjoys building relationships while balancing multiple priorities in a fast-paced environment.

This role offers an opportunity to advance your career in commercial real estate as part of a collaborative team. Your work will directly support our brokers, enhance client relationships, and create a positive impact every day.

If you want a role where your contributions are appreciated and where you can develop your career with a supportive team, we look forward to hearing from you.

What You'll Do

• Supporting brokers across all aspects of leasing and sales transactions, including preparing documents and coordinating schedules
• Serving as a primary point of contact for clients, brokers, and internal teams throughout the deal process
• Creating and updating marketing and presentation materials
• Assisting with research on properties, comps, ownership records, and market information
• Preparing transaction-related documentation, including Letters of Intent, listing agreements, and commission agreements
• Coordinating due diligence and sale documentation and managing document execution through DocuSign
• Maintaining accurate records in internal systems and CRM platforms (including Salesforce and other brokerage databases)
• Assisting with marketing efforts and keeping broker materials current and organized
• Managing multiple deadlines while maintaining a high level of detail and responsiveness
• Helping ensure an exceptional client experience by providing timely communication and professional support

About You

• Highly organized: You manage multiple properties, priorities, and deadlines with accuracy, consistency, and attention to detail.
• Client Driven and dependable: You take pride in being responsive, following through on commitments, and delivering a high level of service to Clients and your team.
• Team-oriented. You enjoy a collaborative work environment and working alongside colleagues across departments to reach a common goal.
• Strong relationship builder: You communicate clearly and professionally, building trust with both external and internal partners.

What We're Looking For

• Bachelor's degree preferred (not required)
• Washington State Real Estate License preferred or ability to obtain within 90 days of hire
• 2+ years of experience in administration, office management, finance, or a related field
• Strong written and verbal communication skills
• Excellent organizational skills and ability to manage multiple priorities
• Comfortable working with Microsoft Office and learning internal systems/CRM platforms
• A professional, client-focused approach with strong attention to detail
• Ability to work well both independently and collaboratively

Physical Requirements

• Must be able to sit for extended periods and lift/move items up to 20 pounds.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)
• 401(k) matching
• Life Insurance and AD&D
• Supplemental Health Insurance
• Employee Assistance Program (EAP)
• Paid Time Off (PTO)
• Paid Holiday
• Cell Phone Reimbursement

Schedule

Hybrid Full-Time, Non-Exempt

Location

Kirkland Office

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law.