Office Administrator

Job Summary Work directly with the Office Managing Principal (OMP) to provide oversight of daily operations and administration within the office(s). Additionally, work with the Senior Managers of Office Administration, Senior Director of Operations, and various department leaders as needed to drive firm initiatives. This role will support the following offices: Sacramento, Seattle & Portland. Essential Functions Office Operations and Management: manage day-to-day office operations enabling OMP to focus on practice and business development; assist with strategic and tactical initiatives; collaborate with OMP to oversee daily office management; support and adhere to all firm policies and procedures; review office expense reports and general ledgers monthly to monitor expenses and track budget adherence. Staff Management: directly manage legal secretaries, office services and other support staff; mentor and help develop required skills; coordinate annual evaluation and compensation processes; conduct midyear and interim evaluations for new support staff; assist with attorney evaluation process as needed. Administrative Responsibilities: recruitment of all staff positions; onboarding, orientation and training of staff and attorneys; off-boarding of terminated employees; manage office workflow, assess workloads and staff assignments; monitor staff attendance, vacations, and other absences or leaves; perform timely approval of timecards and monitor all overtime; coordinate leaves of absence with HR; oversee mail and supply operations; identify staff training needs and coordinate logistics with internal leaders. Business Services Collaboration: act as a liaison to IT, Facilities, HR, Marketing and other business services; prepare capital and operating budgets with finance team; assist with implementation of firm‑wide initiatives and provide insight to project teams; monitor and manage employee relations issues; stay current with technology enhancements and act as primary escalation point; partner with Facilities on renovations, relocations and maintenance; support local Marketing events. Qualifications / Skills Required Minimum 8–10 years of law firm administration and/or relevant management experience. Strong management skills with prior direct supervisory responsibility. Excellent oral and written communication skills; comfortable communicating at all organization levels. Strong relationship management and professional interpersonal skills. Ability to travel to offices when required and manage staff across multiple locations. Ability to work in a fast‑paced environment and adapt to changes. Innovative and creative in approaching administrative office functions. Highly detail oriented and ability to multi‑task. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Basic knowledge of finances and accounting; prior experience working in a law firm desired. Skilled in NetDocs document management (a plus). Educational Requirements Undergraduate degree required; advanced degree preferred. Salary and Benefits For California and Seattle, the expected salary range for this position is between $130,000 and $150,000. The actual compensation will be determined based on experience and other factors permitted by law. The position is also eligible for annual bonuses. Benefits include: Medical, dental, vision, life and disability insurance 401(k) retirement plan Flexible Spending & Health Savings Account 12 firm‑paid holidays, paid vacation, and 1 hour of sick time for every 30 hours worked Employee assistance program and other benefits Equal Employment Opportunity Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law. #J-18808-Ljbffr Jackson Lewis P.C.