Procurement & Contracts Specialist

Job Description

Job Description

Procurement & Contracts Specialist

Philadelphia, PA
Pay: $24.00 - $30.00 per hour
Contract Opportunity

Are you highly organized, detail-oriented, and looking for an opportunity to build your career in procurement, contracts, and business operations? Zing is seeking a Procurement & Contracts Specialist to support a fast-paced Finance Division responsible for purchasing activities, contracts, vendor coordination, and procurement administration.

This is an excellent opportunity for administrative professionals, procurement coordinators, purchasing assistants, contract administrators, and operations specialists who enjoy managing multiple priorities, working with vendors, maintaining accurate records, and supporting critical business functions.

• Assist with preparing, editing, updating, and maintaining procurement forms, templates, and related documents
• Support vendors and consultants using the OpenGov e-procurement platform
• Maintain procurement records, requisition logs, trackers, and related documentation
• Obtain vendor quotes and assist with purchasing requests
• Research products, specifications, pricing, and availability
• Monitor insurance certificates, subscriptions, vendor documentation, and renewal dates
• Route contracts and supporting documents for review and approval
• Coordinate electronic signatures through DocuSign
• Communicate with internal departments, vendors, consultants, and external partners
• Coordinate rental vehicle and car-share requests
• Assist with electronic file management, document organization, and meeting coordination
• Provide administrative and operational support to the Finance Division

• 1+ years of administrative, procurement, contracts, operations, or related experience
• Strong organizational skills with the ability to manage multiple priorities and deadlines
• Excellent attention to detail and recordkeeping abilities
• Strong written and verbal communication skills
• Customer service mindset with excellent interpersonal skills
• Ability to work independently and collaboratively within a team environment
• Strong problem-solving and analytical skills
• Basic mathematical and business administration skills
• Proficiency with Microsoft Word, Excel, Google Workspace, Adobe Acrobat, and DocuSign

• Experience with procurement, purchasing, contract administration, or vendor management
• Experience using ERP, procurement, or purchasing software systems
• Familiarity with OpenGov or similar e-procurement platforms
• Experience supporting finance, operations, or administrative departments

Bachelor's degree from an accredited college or university or equivalent combination of education, training, and recent, relevant industry experience is required.

• Competitive pay: $24.00 - $30.00 per hour
• Opportunity to gain valuable procurement and contract administration experience
• Collaborative and professional work environment
• Build skills in purchasing, vendor management, and business operations
• Work with a respected regional organization supporting impactful projects

Apply today and take the next step in your administrative, procurement, or operations career!

Zing Recruiting is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected status under federal, state, or local law. We are committed to fostering a diverse and inclusive workplace.

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Zing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.

Company Description

Zing Recruiting is dedicated to delivering candidates and client’s alike a great experience for each unique position. We specialize in finding dedicated professionals with the education, talent, and fresh perspectives – professionals at the top of their game. Professionals who have what it takes to be competitive and innovative in today’s market. We work to match candidates needs and requirements to our clients’ requirements and expectations. We work to find the right “fit” for both candidate and client.