Events Coordinator

Job Description

Job Description

Salary: $18

JOB TITLE: Events Coordinator (part-time)

JOB STATUS: This is a part-time position averaging approximately 25 hours per week. Hours may increase to 40+ hours per week during peak event seasons. The schedule is flexible and includes occasional evenings and weekends throughout the year.

REPORTS TO: Director of Marketing and Communications

DIRECT REPORTS: N/A

COMPENSATION: $17 per hour, Benefits Include: Paid Holidays, Vacation and Personal Time Off. No Health Benefits are provided with this position

JOB SUMMARY:

Neighborhood House is seeking a highly organized and detail oriented Events Coordinator to lead the planning, coordination, and execution of our signature client programs and community events. This individual will work closely with staff, volunteers, committees, donors, sponsors, and community partners to ensure events and programs run smoothly and successfully.

The Events Coordinator plays an important role in delivering programs that support individuals and families experiencing financial hardship. This position requires strong project management skills, volunteer leadership, attention to detail, and the ability to manage multiple priorities in a fast paced nonprofit environment.

Signature Client Programs:

• Easter Program
  • Distribution of Easter baskets to children served by Neighborhood House.
• Stamp Out Hunger National Food Drive (second Saturday in May)
  • Annual partnership with the United States Postal Service to collect nonperishable food donations on the second Saturday in May.
• Blast Off 2 School (July/August)
  • Provides eligible students with school supplies, backpacks, clothing, health assessments, and sports physicals prior to the start of the school year.
• Thanksgiving Program (November)
  • Distribution of Thanksgiving meal baskets to families throughout our service area.
• Holiday Program (December)
  • Distribution of holiday meals, gifts, clothing, and gift certificates to families during the holiday season.

The Events Coordinator will coordinate the logistics and execution of two to three fundraising events annually, including:

Fundraising Events:

• Scare Away Hunger 5K & Family Fun Run
• Topgolf Fundraiser
• Additional fundraising and community engagement events as assigned

Primary Event Planning duties and responsibilities:

• Lead the planning, coordination, execution, and evaluation of all client assistance programs and seasonal events.
• Coordinate the logistics and execution of fundraising events, working closely with staff, committees, volunteers, sponsors, vendors, and community partners.
• Recruit, coordinate, train, and oversee event volunteers in partnership with the Volunteer Coordinator.
  
• Coordinate event logistics including timelines, registrations, vendors, supplies, facilities, volunteer assignments, and event day operations.
• Maintain project plans, event documentation, procedures, and records.
• Manage event budgets and track event expenses.
• Coordinate event materials, participant communications, signage, registration processes, and post event follow up.
• Collect, track, and analyze event and program data to measure outcomes and support reporting needs.
• Prepare reports and presentations for management, committees, and the Board of Directors as needed.
• Attend staff meetings, committee meetings, and community meetings as required.
• Coordinate Neighborhood House's AARP Tax-Aide Program, including volunteer coordination, facility preparation, scheduling, and communication with AARP representatives.
• Support organizational marketing and communications efforts related to events and programs as needed.
• Identify opportunities to improve event processes, volunteer experiences, and program operations.

Required education:

• Bachelor's degree in nonprofit management, communications, marketing, business, hospitality, event management, or a related field preferred.
  
• Equivalent combinations of education, professional experience, volunteer leadership, and community engagement experience will be considered.

Qualifications:

• 5+ years of Experience coordinating events, programs, volunteers, or community initiatives preferred.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem solving skills.
• Ability to build positive relationships with volunteers, community partners, committee members, vendors, and staff.
• Experience managing budgets, tracking expenses, and maintaining accurate records preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Experience with CRM, volunteer management, or event registration systems is a plus.
• Ability to lift and carry up to 25 pounds.
• Ability to work occasional evenings and weekends.
• Passion for the mission of Neighborhood House and serving neighbors during times of hardship.
• Previous nonprofit experience is a plus.

About Neighborhood House:

Founded in 1968, Neighborhood House is a 501 (c) (3) nonprofit human service organization that assists our neighbors during times of hardship. We collaborate with the community and other social service providers to help our neighbors in financial crisis move toward financial and overall wellness. Learn more at ranh.org.