Project Administrative Assistant

Project Administrative Assistant

BLUvera, Mortenson's vertically integrated manufacturing and fabrication affiliate, is currently seeking a Project Administrative Assistant who will work between our St Paul and Fridley, MN locations. This individual will have the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive and efficient with a high level of professionalism and confidentiality.

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.

Responsibilities

Organization and flexibility are critical in performing duties which include, but are not limited to:

• Prepare daily outbound deliveries. Receive, sort and log deliveries into computer database
• Responsible for procurement of consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• General support for the project team as needed with various day-to-day tasks
• Record and update meeting minutes for site meetings
• File and maintain written records along with creating electronic copies for records
• Schedule, track and log repairs and standard maintenance for equipment
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet
• Book flights, hotels, and transportation for staff as needed
• Perform clerical tasks and operate basic office equipment
• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required

Qualifications

• An associate's degree in business or related administrative experience preferred
• Qualified candidates will have a minimum of 3 years administrative experience, preferably supporting a large number of team members
• Proficiency with Microsoft Office(Word, Excel, PowerPoint), Email and Calendar systems
• Strong working knowledge of basic office equipment
• Strong communication skills both written and verbal
• Ability to be highly organized
• Approaches tasks with enthusiasm and a willingness to "jump in" wherever help is needed

A few benefits offered include:

• Medical and prescription drug plans that includes no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $24.52 - $33.12. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL 5%, Seattle, WA, and Portland, OR 10%, Washington, D.C. 12.5%).

Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity. This position is eligible for Mortenson's incentive plan.

Visa sponsorship is not offered for this position. Our postings are typically open a minimum of 5 days and an average of 44 days.

Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status.