Coordinator, Transcription Marketplace

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform-where modern legal work happens with clarity and consistency.

Powered by LOIS , the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine's rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

About the Role:

The transcription marketplace runs on relationships and consistency, and this role is the person responsible for

both. As the Transcription Marketplace team scales, we need someone who fully owns the operational layer: the Independent Contractor experience from first contact through onboarding, the quality feedback loop, and the day-to-day communication that keeps our transcriber network functioning.

Reporting & Structure

Reports to the Manager, Strategy & Operations. Works closely with the broader Transcription Marketplace operations team.

What You'll Do

• Serve as the primary point of contact for transcribers via Email and Slack, managing questions, issues, and routine communications

• Own onboarding for new transcription Independent Contractor's: coordinating paperwork, training access, and first-week check-ins

• Conduct QA reviews on transcription deliverables, flagging issues and routing feedback to appropriate owners

• Maintain communication logs and ensure follow-through on open items

• Support the Transcription Marketplace Strategy Team with operational tasks to clear bandwidth for strategic priorities

• Contribute to process documentation as workflows are refined

What We're Looking For

• 1-2 years experience in a fast-growing startup or consulting firm

• Strong written communicator. You write clearly and professionally with little editing needed.

• Detail-oriented and consistent. QA work requires you to catch what others miss.

• Organized self-starter who can manage a queue of tasks without constant direction

• Experience in coordinator, operations, or administrative roles

• Familiarity with transcription, legal services, or independent contractor management is a plus

Compensation Information: $70,000-90,000

The base salary range represents the low and high end of the salary range for this position. The total compensation package for this position will be determined by each individual's location, qualifications, education, work experience, skills and performance. We believe in the importance of pay equity - the range listed is just one component of Filevine's total compensation package for employees. This position is also eligible for a paid time off policy, as well as a comprehensive benefits package.

Filevine is an Equal Opportunity Employer. Qualifications for employment, promotion and other terms and conditions of employment are based upon the ability to perform the job. Equal-employment opportunities are provided to all applicants and employees without regard to race, creed, religion, color, age, national origin, sex, disability, veteran status, or other legally protected class. Filevine is committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or accommodation due to disability, or if you have concerns related to Filevine's equal employment opportunities, you may contact us at [email protected]

Cool Company Benefits:

- A dynamic, rapidly growing company, focused on helping organizations thrive


- Medical, Dental, & Vision Insurance (for full-time employees)

- Competitive & Fair Pay

- Maternity & paternity leave (for full-time employees)

- Short & long-term disability

- Opportunity to learn from a dedicated leadership team

- Top-of-the-line company swag

Privacy Policy Notice

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Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.