Human Resources Coordinator - AZ - Human Resources

Job Category: Staff Requisition Number: HUMAN004443 Locations Arizona Campus 19555 N 59th Ave. Glendale, AZ 85308, USA The HR Coordinator is responsible for facilitating the onboarding process, performing new hire orientation, and assisting the Talent Acquisition Specialists with the recruitment process. The position reports to the HR Manager, Talent Acquisition. Essential Duties and Responsibilities Coordinate the pre-employment and onboarding process for faculty, staff, visiting instructors, students, adjuncts, volunteers, and standardized patients. Track all pre-employment results and communicate any discrepancies to the talent acquisition team. Conduct the weekly new hire orientation program for faculty and staff new hires and assist in the organization of bi-annual new hire orientation programs. Process letters of agreement. Assist department managers with temporary worker needs by partnering with staffing agencies. Post job ads on external job websites and track advertisement expenses. Conduct reference checks on staff applicants. Process and review invoices for pre-employment testing, recruitment related expenses, and other HR related expenses. Electronically file employee documentation and recruitment files and perform audits of electronic filing. Review original diplomas/certifications for credential updates in the HRIS system. Maintain department calendar, conference room reservations and weekly wrap-up information. Provide courteous and helpful front desk support to the HR office. Other duties as assigned. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. This individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other Qualifications Proven ability to demonstrate strong organizational skills. Must be customer-service oriented, self-motivated, and proactive towards work. Must have excellent attention to detail and the ability to multi-task. Must have the ability to handle interruptions while maintaining a high quality of work. Ability to communicate professionally with all internal and external clients. Ability to build strong rapport with all internal and external clients. Education and/or Experience Must have a high school diploma or GED with at least 1-2 years of work experience in Human Resources or a bachelor’s degree in a Human Resources related field with at least 1 year of professional office experience. Previous experience supporting recruiting and onboarding is highly desired. Computer Skills Computer proficiency in MS Office (Word, Excel, Outlook). Previous experience with HRIS systems and applicant tracking systems preferred. Physical Demands Ability to routinely lift 10 lbs.; vision correctable to 20/20 in one eye, hearing correctable to normal, ability to tolerate prolonged sitting; ability to stoop, stand, use of fingers, hands and arms; ability to tolerate repeated routine tasks. Benefits We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance. We offer flexible spending accounts including healthcare reimbursement and child/dependent care account. We offer a work life balance with competitive time off package including paid holidays, sick/flex days, personal days and vacation days. We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection, and an employee assistance program. Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility. Equal Opportunity Employer Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, creed, national origin or ancestry, ethnicity, sex (including pregnancy), gender (including gender expressions, gender identity, and sexual orientation), marital status, age, disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other protected class, in accord with all federal, state and local laws, and regulation. Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/). Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Midwestern University US