Accounts Payable Manager

Location 4916 North Washington Street,Bismarck, ND, 58503,United States Job Category Administration Employee Type Full-Time Required Degree 2 Year Degree Description Classification/Hours: Non-Exempt, 40 hours per week, Monday-Friday, 8:00 a.m.-5:00 p.m. Pay: Determined based on qualifications and experience upon employment offer. Responsible To: Vice-President/Chief Finance Officer (CFO) Primary Job Function: The Accounts Payable Manager is responsible for the accurate, timely, and efficient administration of accounts payable functions for Missouri Slope Lutheran Care Center (MSLCC), Inc. and the MSLCC Foundation. This position maintains accurate vendor records, reviews and processes invoices and payments, supports month-end and year-end financial activities, assists with audit preparation, and provides guidance to department leaders on accounts payable procedures and expense coding. The position requires a high level of accuracy, organization, confidentiality, sound judgment, and adherence to established financial controls and organizational policies. Essential Job Functions: Maintain accurate and current vendor records, including contact information and required tax documentation, and obtain completed W-9 forms as necessary. Review invoices for accuracy, appropriate documentation, proper coding, and required approvals before payment is processed. Accurately enter invoices, credit memos, and other accounts payable transactions into the applicable accounting system. Process vendor payments accurately and timely in accordance with established payment terms and applicable internal controls, including identifying and utilizing available early-payment discounts when appropriate. Reconcile vendor statements to outstanding accounts payable balances and investigate and resolve discrepancies in a timely manner. Maintain organized accounts payable documentation and file invoices and supporting records in accordance with established procedures and record-retention requirements. Monitor and appropriately process vendor rebates, credits, and other adjustments, including ensuring transactions are properly coded and recorded. Assist department directors and other facility staff with invoice questions, expense coding, required approvals, and accounts payable procedures. Prepare the monthly General Journal entry for Supply Requisitions and ensure supporting documentation is accurate and complete. Maintain and reconcile petty cash funds for Accounts Payable, the Care Center Business Office, Assisted Living Business Office, and Nursing Services. Assist the Resident Account Manager with Medicare consolidated billing activities involving therapy providers, pharmacies, clinics, hospitals, and other applicable providers. Review month-end and year-end reports for accuracy, including account coding, vendor information, and inactive or obsolete accounts and vendors; make or recommend appropriate corrections as needed. Assist the VP/CFO and Finance Director with the preparation of schedules, reports, supporting documentation, and other materials required for the annual financial audit. Maintain appropriate confidentiality and security of financial, resident, employee, vendor, and organizational information. Communicate effectively and professionally with facility staff, residents, visitors, vendors, and other individuals in carrying out the responsibilities of the position. Maintain a high level of organization, accuracy, and attention to detail while managing multiple priorities and deadlines. Identify discrepancies, errors, or process concerns and take appropriate action to resolve or elevate them. Follow established accounting procedures, internal controls, policies, and regulatory requirements applicable to the position. Perform other job-related duties as assigned. Other Job Functions: Attend required in-service education, training, and departmental meetings. Participate in MSLCC's Quality Assurance and Performance Improvement (QAPI) Program as assigned. Understand and comply with the Volunteer Protection Program (VPP), Risk Management/Safety Program, and applicable Business Department and facility-wide policies and procedures. Follow established safe work practices and operating procedures. Respect and uphold resident rights, including the confidentiality and security of residents' personal, financial, and health information. Demonstrate and support MSLCC's customer service standards of excellence. Conduct oneself in a manner consistent with MSLCC's values, ethical standards, and commitment to honesty, respect, quality, compassion, and professional service. Requirements Qualifications: Associate's degree in accounting, finance, business, or a related field, with at least two years of relevant experience. Up to two years of relevant experience may be substituted for the educational requirement. Experience in accounts payable, accounting, bookkeeping, or a related financial function preferred. Proficiency with computer systems, accounting and billing software, Microsoft Office applications, electronic record-management systems, and other technology necessary to perform the essential functions of the position. Ability to learn and effectively use MSLCC's financial and operational systems. Successful completion of required background screening, including criminal background check, motor vehicle record (MVR), drug screening, and reference checks, as applicable to the position. Successful completion of all required training and/or certifications within designated timeframes. Training and certification requirements may vary depending on the specific program or responsibilities assigned. Employees at Missouri Slope are required to receive the annual influenza vaccination as a condition of employment. Successful candidates must either receive the vaccination (covered by the employer), provide proof of a current vaccination, or obtain an approved accommodation on their start date. This requirement safeguards the health and safety of our employees, patients/clients, and the community we serve, in alignment with state and federal health guidelines. Exemptions may be made for medical reasons (e.g., documented allergy or medical contraindication) or sincerely held religious beliefs that prevent vaccination. We will handle requests for such accommodations on a case-by-case basis in accordance with applicable federal and state laws, including the Americans with Disabilities Act (ADA) and Title VII of the Civil Rights Act of 1964. Underfill Opportunity: If a qualified candidate cannot be identified for the Accounts Payable Manager position, Missouri Slope may consider an underfill at the Accounts Payable Coordinator or Accounts Payable Specialist level, based on the candidate’s education, experience, qualifications, and demonstrated skills. The underfill position would have responsibilities and compensation appropriate to the selected classification, with the opportunity to assume additional responsibilities as experience and proficiency are demonstrated. Knowledge, Skills, & Abilities: Strong knowledge of accounts payable processes, invoice processing, vendor account reconciliation, payment procedures, and basic accounting principles. Excellent verbal and written communication skills and the ability to communicate clearly and professionally with employees, vendors, residents, visitors, and other individuals. Strong organizational and time-management skills, with the ability to manage multiple responsibilities, establish priorities, and consistently meet deadlines. Exceptional attention to detail and accuracy, with the ability to identify discrepancies, recognize errors, and follow through to resolution. Proficient in typing, keyboarding, spelling, proofreading, data entry, and reviewing financial documentation. Work independently with minimal supervision while maintaining appropriate communication with the VP/CFO and other members of management. Demonstrated ability to exercise sound judgment, make appropriate decisions within established authority, and seek guidance when circumstances require. Maintain confidentiality and exercise discretion when handling financial, resident, employee, vendor, and other sensitive information. Understand and follow established policies, procedures, internal controls, and regulatory requirements. Effectively manage competing priorities and maintain accuracy during periods of increased workload and time-sensitive deadlines. Work collaboratively with department directors, business office personnel, vendors, and other members of the organization. Demonstrate professionalism, integrity, accountability, and ethical conduct. Manage financial resources responsibly and perform duties in a manner that supports accurate financial reporting and organizational stewardship. Commitment to MSLCC's mission, values, and standards of service. Physical Demands and Work Environment: The physical demands described below are representative of those that an employee must meet to perform the essential functions of this position successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Physical demands: While performing the duties of this position, the employee is regularly required to sit, stand, and walk; use hands and fingers to operate computers, office equipment, and other controls; reach with hands and arms; and communicate verbally and in writing. The employee may occasionally be required to stoop, bend, balance, or move throughout the facility. The employee may occasionally lift and/or move objects weighing up to 50 pounds. The position requires the ability to perform work requiring close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment: The role primarily works in an office environment and may periodically work in other areas of the facility or community setting. The position involves interaction with employees, residents, visitors, vendors, and other individuals throughout the organization. This job description is not all-inclusive. Employees may be required to perform other reasonable, related duties as assigned by their immediate supervisor or other members of management. Missouri Slope reserves the right to revise or modify job duties, responsibilities, qualifications, and requirements as organizational needs change. Employees are expected to understand and comply with all applicable departmental and facility-wide policies, procedures, safety requirements, and standards of conduct and to serve as role models in following those expectations. Summary MISSOURI SLOPE BENEFITS INCLUDE (varies by hours): Flexible spending account (FSA) Health savings account (HSA) Employee Assistance Program (EAP) 403(b) retirement plan with employer matching contribution AFLAC- Supplemental Insurance Plans Paid Time Off (PTO) Extended Sick Time (EST) Holiday pay Missouri Slope follows CMS requirements and requires its employees to obtain and provide confirmation of all the necessary vaccinations and screenings by the start of employment, subject to requests for accommodation as applicable and as permitted by law. Missouri Slope is an equal opportunity/affirmative action employer, and we will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. #J-18808-Ljbffr