Grant Manager

Select how often (in days) to receive an alert: The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website. Requisition No:875688 Agency: Division of Emergency Management Florida Division of Emergency Management This position is located in Tallahassee, FL The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man‑made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, and conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24‑hour operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with its vision of “Leading the Profession in building prepared and resilient communities”. Position Overview and Responsibilities This position serves as a Grant Manager in the Non‑Disaster Unit of the Bureau of Mitigation. General duties and responsibilities consist of providing overall management of grants associated with the Flood Mitigation Assistance (FMA), the Pre‑Disaster Mitigation (PDM), the Building Resilient Infrastructure and Communities (BRIC) programs, and any other assigned grants. Duties include, but are not limited to: Provide overall management of grants and projects associated with the Flood Mitigation Assistance (FMA), Pre‑Disaster Mitigation (PDM), and Building Resilient Infrastructure and Communities (BRIC) programs. Assist eligible sub‑applicants in submitting sub‑applications for construction hazard mitigation projects and non‑construction hazard mitigation planning projects. Review sub‑applications and submit annual applications to the Federal Emergency Management Agency (FEMA), conduct grant management activities including developing contracts, developing scopes of work, monitoring projects from the beginning to end for contract and program compliance, preparing quarterly reports, processing financial reimbursements, and preparing closeout reports and other work related to the FMA and PDM programs. Assist the Non‑Disaster Program Manager in identifying program priorities, monitoring program status, and assist with the development of spreadsheets and related management tools. Coordinate with the state’s Floodplain Management Office as needed to fulfill all grant and/or project compliance issues. Perform other related duties and travel as assigned, including assisting with disaster duties as a result of presidential declared or non‑declared disasters. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice. Knowledge, Skills, and Abilities Knowledge of state and/or federal grant programs and contract administration procedures. Skill in public speaking, making presentations, and strong written communication. Ability to understand and apply federal and state rules, regulations, policies, and procedures. Ability to manage all aspects of a grant and its implementing contract, including preparation of the scope of work, budget, and assurances, processing the financial reimbursements, and monitoring activities for compliance with the approved scope of work and budget. Ability to coordinate for efficient, accurate, and timely preparation of quarterly progress reports. Ability to provide technical assistance to state agencies as well as local governments, residents, businesses, and others on eligible grant activities, as well as on contractual and reimbursement processes. Ability to work independently and under close supervision in performing detailed job tasks and assignments. Skill in using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems. Ability to travel overnight and to work non‑traditional work hours during emergency events and assume disaster relief duties as directed. Minimum Qualifications Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems. Florida Certified Contract Manager certification or the ability and willingness to obtain certification within the first 12 months of employment. Special Notes The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace, and is committed to increasing the number of veterans that serve in its workforce. FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. An individual with a disability is qualified if he or she satisfies the skills, experience, and other job‑related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at View phone number on click.appcast.io. FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug‑Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug‑Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and FDEM participate in E‑Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer. #J-18808-Ljbffr