Human Resources Director

Job Description

Job Description

Our expectation is that you will perform your job in a manner consistent with our Core Values CELEBRATION – ACCOUNTABILITY - PASSION FOR LEARNING - LOVE ONE ANOTHER - INTELLIGENT RISK TAKING - CUSTOMER SECOND - OWNERSHIP

POSITION SUMMARY:  To assist in the day-to-day functions of the facility in accordance with current acceptable human resources principles relating to the long-term care operation in accordance with current federal, state, and local standards, guidelines, and regulations that govern our facility, and as may be directed by the Administrator, to ensure that the highest degree of quality is maintained at all times. As the HR/Payroll Representative, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. The position may be classified as salaried exempt and is justified by a program requiring at least 50% of time dedicated to the management of the department and personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

• All duties and responsibilities shall be performed as set forth in our established policies and procedures.

• Adheres to and assures compliance with Code of Conduct, facility policies and procedures and all applicable rules, regulations and standards as promulgated by Federal, State, and accrediting agencies or regulating bodies.  This includes, but is not limited to, Department of Health, Centers of Medicare and Medicaid Services, and other applicable regulatory agencies.

• Assures that all staff complete required compliance training and processes

• Responsible for the day-to-day functions of the HR office and maintenance of employee records.

• Conducts pre-employment and background screening

• Coordinate facility employee recruitment and on-boarding process

• Coordinates Leave of Absence requests and processing 

• Ensures new hire paperwork is completed including the I-9 form, verifies I-9 documentation and maintains I-9 files.

• Ensures that new employees are properly oriented and trained.

• Provides written and oral reports/recommendations to the Administrator concerning Human Resource matters within the facility.

• Prepares for and participates in facility surveys (inspections) made by authorized government agencies.

• Resolves complaints and grievances made by facility personnel.

• Ensures that department employment actions are administered fairly and in compliance with the facility’s Policy Against Discrimination, Harassment and Retaliation.

• Develops, plans and conducts in-service training classes.

• Maintain confidentiality of all personnel information and records, both current and archived.

• Works directly with Staffing Coordinator and Staff Development to maintain compliance with all facility and regulatory employee competency and education requirements

• Ensure AAP and EEO compliance, if appropriate 

• Maintain and update human resource records, forms, and policies per federal and state regulations

• Maintain HRIS data entry of all personnel changes and reports. Ensure all licenses, certificates and other credentials, as well as TB screens are kept up-to-date. 

• Perform duties relative to the facility’s overall payroll function. Process payroll twice monthly, including ensuring terminated employee final paychecks are provided to employee in accordance with state law.

• Assist employees in obtaining information concerning their payroll check, deductions, overtime, etc., as necessary.

• Coordinates the employee performance review process.

• Respond promptly to unemployment and worker compensation claims

• Champion the annual satisfaction survey for employees and residents

• Performs other duties as may be needed or assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: 

• High School Diploma or equivalent required; Bachelor’s degree or equivalent preferred.

• Must have, as a minimum, one year of Human Resources experience preferably in a hospital, long-term care facility, or other related health care facility.

Certificates and Licenses:

• Preference for PHR or SHRM-CP certified

Other Specific Requirements

• Must provide evidence of being free of tuberculosis infection upon hire and as set forth by the policies of the facility.

• Must be able to read, write, speak and understand the English language.

• Must have patience, tact, a cheerful disposition and enthusiasm, as well as the willingness to handle difficult situations.

• Must possess the ability to make independent decisions when circumstances warrant such action.

• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.

• Must be knowledgeable of procedures, as well as laws, regulations, and guidelines that pertain to long-term care.

• Must possess leadership and supervisory skills and the willingness to work harmoniously with other personnel.

• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility.

• Keep informed as to changes in employment laws and regulations