Accounts Payable Specialist

Key Responsibilities
• Manage high volume accounts payable processing activities with a focus on accuracy, timeliness, and compliance
• Review, reconcile, and match purchase orders, invoices, and receipts to ensure proper payment authorization and processing
• Process vendor invoices and resolve discrepancies related to pricing, quantities, approvals, and supporting documentation
• Maintain accurate accounts payable records and ensure transactions are properly recorded within the ERP system
• Partner with procurement, finance, and operational teams to resolve invoice and purchase order issues
• Monitor invoice workflows and payment schedules to ensure timely vendor payments
• Assist with month end close activities including account reconciliations and reporting support
• Maintain vendor records and support vendor onboarding and maintenance activities
• Identify process improvement opportunities to increase efficiency and accuracy within accounts payable operations
• Support audit requests and maintain documentation in accordance with company policies and procedures

Day to Day Responsibilities
• Review and process a high volume of invoices in a fast paced environment
• Match invoices to purchase orders and receiving documentation
• Research and resolve invoice discrepancies and payment exceptions
• Process vendor payments and ensure compliance with established payment terms
• Communicate with vendors regarding invoice status, payment inquiries, and account reconciliation matters
• Work closely with internal stakeholders to obtain approvals and supporting documentation
• Utilize Oracle or other ERP systems to process transactions, maintain records, and generate reports
• Track invoice queues and prioritize workloads to meet processing deadlines
• Maintain organized electronic and physical documentation for accounts payable transactions
• Support month end reporting and reconciliation activities

Preferred Experience and Attributes
• Bachelor's degree in Accounting, Finance, Business, or related field required
• 3+ years of accounts payable experience in a high volume processing environment
• Experience matching purchase orders, invoices, and receipts within an accounts payable function
• Experience utilizing Oracle or other enterprise ERP systems for accounts payable processing
• Strong understanding of accounts payable processes, invoice workflows, and payment procedures
• Experience supporting procurement and purchasing related activities
• Strong analytical and problem solving skills with attention to detail
• Ability to identify discrepancies, investigate issues, and drive resolution independently
• Proactive mindset with the ability to take ownership of responsibilities and improve processes
• Excellent organizational and time management skills
• Strong communication and stakeholder management abilities
• Ability to manage multiple priorities and deadlines in a fast paced environment
• Proficiency with Microsoft Excel and other Microsoft Office applications preferred
• Experience working in large corporate or enterprise environments preferred