Office Administrator

Administrative Business Partner, Autonomy
Onsite in Foster City, CA | at least 3 days in office

Zoox is seeking a talented and driven Administrative Business Partner to join our Autonomy team. In this role, you'll provide high-level support to Directors and Senior Directors, helping the Autonomy team operate efficiently and effectively in a fast-paced environment. This is an ideal position for someone who works well under pressure, is a self-starter, and wants to work in a dynamic, mission-driven environment. This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.

Responsibilities:

Hands-on meeting scheduling, coordination, and note taking

Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements

Project and event management including inception, planning, tracking, and evaluation

Qualifications:

4-6 years of either administrative or executive assistant experience

Bachelor's degree

Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs

Excellent written and verbal communication skills

Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Client products

Bonus Qualifications:

Comfortable working in a dynamic environment

Sensitivity to handling critical and confidential information

Ability to learn quickly, ask questions, and be solution-oriented

Previous exposure to company boards, public officials, and other senior-level stakeholders