Legal Secretary (Trusts & Estates)

Legal Secretary – Sacramento The Firm Weintraub Tobin is an innovative provider of sophisticated legal services to dynamic businesses and business owners, individuals, emerging companies, and nonprofits. From locations in Sacramento, San Francisco, Los Angeles, Orange County, and San Diego, more than 80 attorneys assist clients throughout California with business and litigation needs, including corporate law, finance and tax law, labor and employment, real estate, intellectual property, entertainment, and digital media. We maintain our leadership position by creating a value‑added, trust‑based relationship with our clients, supporting our local communities, and developing deep subject‑matter expertise. We offer a supportive and collegial environment where individual contributions are recognized and celebrated, and hard work is balanced with personal fulfillment and responsibilities. The Opportunity Weintraub Tobin is seeking a full‑time (40 hours per week), experienced Litigation Legal Secretary to join the Trusts & Estates Practice Group in our Sacramento office. The ideal candidate is highly organized, detail‑oriented, and able to manage multiple priorities in a fast‑paced legal environment while delivering high quality work and exceptional client service. A hybrid arrangement option may be available after 90 days with four (4) days in office/one (1) day remote. Responsibilities Maintain attorney calendars by scheduling court appearances, hearings, depositions, mediations, arbitrations, client meetings, conferences, travel, and other appointments while monitoring critical deadlines and filing requirements Prepare, revise, proofread, format, and finalize a wide range of legal documents, including litigation pleadings, motions, discovery, briefs, and correspondence with accuracy Prepare documents for state and federal court filings, discovery, arbitration, mediation, and hearings, including electronic filings Schedule couriers, court reporters, expert witnesses, and other litigation support services Coordinate the preparation of charts, graphs, exhibits, and other courtroom or presentation materials Complete and submit conflict check forms and new matter requests Maintain all client matter files and documents within iManage Represent attorneys by communicating and obtaining information, following up on delegated assignments, and exercising sound judgment regarding matters requiring attorney attention Coordinate communications with clients, courts, opposing counsel, vendors, experts, consultants, court reporters, and outside service providers Maintain professional relationships with clients while preserving the confidentiality of attorney‑client communications Prepare expense reports, enter attorney time, and review and edit pre‑bills Answer and screen telephone calls Send, receive, and manage attorney email and facsimile communications, as needed Read, sort, and distribute incoming mail; prepare and process outgoing mail in accordance with office procedures, coordinating special delivery services when necessary Photocopy, scan, assemble, and distribute documents and binders as required Collaborate with attorneys, paralegals, and administrative staff to ensure timely completion of projects and provide cross‑coverage as needed Perform other administrative and legal support duties as assigned, including providing assistance to other legal secretaries as needed Skills and Abilities 5+ of legal secretary experience supporting litigation attorneys, preferably within trusts and estates litigation, trust administration, and probate Knowledge of federal and state court filing procedures, including e‑filing requirements Familiarity with AAA, JAMS, and other arbitration and mediation filing requirements Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint) Typing speed of at least 50 WPM Solid drafting, proofreading, and formatting skills for complex legal documents Experience with document management systems, time entry, billing, and litigation support software Superior attention to detail and a high degree of accuracy Strong analytical, organizational, and problem‑solving skills Strong written and verbal communication skills with a client‑focused demeanor Ability to manage multiple priorities, work effectively under pressure, and consistently meet deadlines Self‑motivated with ability to work independently and collaboratively as part of a team Reliable attendance, flexibility, and the ability to thrive in a fast‑paced environment Equal Employment Opportunity The Firm is an equal opportunity employer. It is Firm policy to provide equal opportunities to all qualified individuals regardless of race, color, creed, religion, national origin, sex, age, physical or mental disability, medical condition, marital status, sexual orientation, sexual identity, genetics, veteran status, or any other class protected under federal, state, or local law. This policy applies to all terms and conditions of employment. It is the intent of the Firm to comply with all applicable federal and state laws with respect to fair employment practices. The Firm will provide reasonable accommodation to qualified applicants and employees with a known disability or medical condition or for an employee’s religious beliefs provided the accommodation does not cause undue hardship to the Firm. Any applicant or employee with a qualifying disability or medical condition, or a religious practice, that requires an accommodation in order for the employee to perform the essential function of his or her job, should contact Human Resources to discuss it further so the Firm can determine if a reasonable accommodation exists and can be provided. Salary range: $82,000-$95,000 (based upon years of experience) #J-18808-Ljbffr Weintraub Tobin