Administrative Assistant to the Director of Finance and Human Resources

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The following vacancy exists in Goshen Community Schools for the 2024-25 school year:

Goshen Community Schools

POSITION PURPOSE: The Administrative Assistant to the Director of Finance and Human Resources provides essential administrative and clerical support to the Director and the overall department. This role assists in managing daily operations, maintaining records, coordinating communications, and ensuring the smooth functioning of finance and human resources activities within the school corporation. The ideal candidate will have strong organizational skills, attention to detail, and a high level of professionalism.

ESSENTIAL FUNCTIONS:

Administrative Support:

• Provide direct administrative assistance to the Director of Finance and Human Resources, including managing calendars, scheduling meetings, and preparing correspondence.
• Prepare, review, and edit reports, memos, and other documents as required.
• Handle sensitive and confidential information with discretion.
• Assist with drafting and distributing employee communications related to human resources or financial updates.
• Oversees and manages the Records Destruction process.

Finance Department Support:

• Assist with tracking and processing purchase orders, invoices, and expense reports.
• Maintain financial records, filing systems, and databases.
• Maintain grant records - submit grant reimbursements, assist with grant applications and modifications, and complete annual and quarterly expenditure reports as required.
• Coordinate with vendors and staff to ensure timely payment of invoices for grant purchases.
• Support auditing processes by gathering necessary documentation.
• Ensure compliance with all federal grant requirements under the Elementary and Secondary Education Act (ESEA) and Education Department General Administrative Regulations (EDGAR).
• Assist in maintaining documentation for federally funded programs, ensuring expenditures are allowable, and coordinating reporting requirements for grant-funded activities.
• Backup to payroll.

Human Resources Support:

• Support recruitment activities by coordinating job postings, scheduling interviews, and preparing onboarding materials.
• Maintain and update employee records, including benefits, attendance, and training documentation.
• Assist with employee inquiries regarding policies, benefits, and payroll.
• Help process new hire paperwork and conduct background checks.
• Organize and maintain personnel files in accordance with state and federal regulations.

Communications and Coordination:

• Serve as a point of contact for the Finance and Human Resources office, answering phone calls and directing inquiries to the appropriate parties.
• Assist in organizing and coordinating special events, such as benefit fairs and employee recognition programs.
• Communicate with internal departments, vendors, and external agencies as needed.

Other Duties:

• Perform other related administrative tasks and special projects as assigned by the Director.

REQUIREMENTS:

• High School diploma or equivalent required; Associate's degree or certification in business, finance, or human resources preferred.

QUALIFICATIONS:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with financial or HR management software.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• High degree of professionalism and confidentiality.

WORK CALENDAR: 52 weeks; 260 of days per year; 40 of hours per week

WAGES AND BENEFITS: Wages and benefits are according to Board approved rates and Classified Handbook.

Inclusion in the Indiana Public Retirement System (INPRS) with employer contributions to the pension plan.

• Health, dental, and vision insurance.
• Paid time off, vacation and holidays.
• Professional development opportunities.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, sit, use hands to touch, handle, or feel objects, tools, or controls: reach with hands and arms.

The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

WORK ENVIRONMENT: The work environmental characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Office setting, with occasional attendance at off-site meetings or events. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

PROFESSIONAL CONDUCT: Demonstrate professionalism per the expectations adopted by the school corporation.

EVALUATIONS: Evaluation of performance on this job will be in accordance with the classified performance evaluation and the provisions in the policy handbook.

TERMS: Length of year and wage scales are determined by the School Board.

BENEFITS: Eligibility is based upon hours worked and can be reviewed during your interview. Benefit information can be found online at

APPLICATION PROCESS: In order to be considered for an interview, all applicants must have completed their on-line application:

NEW APPLICANTS CLICK HERE

CURRENT GCS EMPLOYEES CLICK HERE

Please attach the following to your application:

• Letter of interest
• Up-to-date resume

For questions regarding this position please contact:

Whitney Dixon

Director of Finance and Human Resources

613 E Purl St

Goshen, IN 46526

View phone number on us.fitly.work

View email address on us.fitly.work

The Goshen Community School's Board of School Trustees is an equal opportunity employer. Selection of the applicant will be made without reference to race, color, creed, sex, age, handicap, or national origin.

THE CLOSING DATE FOR RECEIVING APPLICATIONS IS: Until Filled