Administrative Assistant to the VP of Communications and Brand Strategy

Job Description

Job Description

Description:

Essential Functions

Assistant to the VP of Communications

• Provide administrative support to the Vice President of Communications, including calendar management, email coordination, and routine office tasks.
• Schedule department meetings as needed.
• Coordinate team meeting logistics, including agendas, materials, and meeting arrangements.
• Assist the Vice President of Communications with research projects, special initiatives, and departmental assignments that support the goals of the Communications Office.
• Execute the planning of creative workdays and other offsite culture-building meetings.

Budget Management

• Oversee the budget tracking document and ensure that budget information is accurate and updated on time.
• Prepare and submit monthly Concur expense reports accurately and on schedule.

Office Coordination

• Package and ship promotional items, giveaways, and related materials.
• Organize the office and workroom and help maintain a professional atmosphere.
• Respond professionally to inquiries received through the Communications office email account and phone line.
• Update campus digital slide content and ensure materials are current and accurate.
• Order supplies for the admissions team.
• Perform other related duties as assigned.
• Serve as a secondary point of contact for campus offices, providing support and coordination alongside the Project Manager.
• Assist with various Communications projects as needed.

Qualifications/Requirements

• Christian with high integrity, currently pursuing a relationship with God
• High School Diploma Required (Some college experience preferred)
• Prior administrative experience is preferred but not required.
• Basic understanding of the Spurgeon College and Midwestern College.
• Excellent communication and organizational skills.
• Basic knowledge of Microsoft Office
• Able to take the initiative to complete the duties of the position without the need for direct supervision.
• Must be able to work independently, as well as part of a team
• Must show a desire and willingness to learn
• Must possess a positive attitude
• Able to pass background screening, including driving record
• Eligible to work in the United States

Working Conditions

• Normal business hours (M-F)
• 20 hours per week
• Shared office environment

Physical Requirements

• Frequently required to sit or stand for periods of time at a desk or computer station
• Occasionally required to stand, walk, and reach with hands and arms.
• Able to lift and/or move up to 25 pounds.
• Specific vision abilities may include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.