Executive Assistant

Overview We are seeking a highly experienced Executive Assistant to provide dedicated support to a senior/high‑functioning executive. This role demands the utmost discretion, professionalism, and sound judgment, as you will regularly handle sensitive and confidential information. The ideal candidate is a self‑starter: a true go‑getter who learns quickly, adapts on the fly, and requires minimal oversight. You'll need to be highly responsive, anticipate needs before they arise, and bring calm, capable energy to a fast‑paced environment. Prior experience supporting a C‑suite executive or other senior leader is required. Responsibilities Manage and coordinate complex, ever‑changing calendars, appointments, and meetings, exercising sound judgment in prioritization and scheduling decisions on the executive's behalf. Serve as a trusted gatekeeper for communications, handling calls and correspondence with discretion, professionalism, and excellent judgment regarding confidential matters. Prepare, proofread, and edit correspondence, reports, presentations, and other documents with precision and a high standard of polish. Maintain meticulous digital and physical filing systems, ensuring sensitive information is organized, secure, and easily retrievable. Coordinate and execute executive, member, and company events, including venue selection, vendor management, guest communications, logistics, budgeting, and on‑site support to ensure a seamless experience. Arrange detailed travel logistics, including accommodations, transportation, and itineraries, often with short notice and changing requirements. Support broader office operations as needed, including supplies, equipment, and front‑desk coordination. Respond promptly and courteously to inquiries via phone and email, representing the executive professionally at all times. Handle data entry, bookkeeping (QuickBooks or similar), and expense/invoice management with accuracy. Lead or support special projects, meetings, and events while maintaining strict, ongoing confidentiality. Proficiently use Microsoft Office Suite and Google Workspace to keep daily operations running smoothly. Ideal Candidate Prior experience as an Executive Assistant to senior leadership is required. Demonstrated ability to learn quickly, take initiative, and operate independently with limited direction. Exceptional discretion and trustworthiness in handling private and sensitive information. Highly responsive, with strong judgment under time pressure and shifting priorities. Polished communication skills and a proactive, "no task too small" mindset. #J-18808-Ljbffr