OCS- Transportation Office Manager

Transportation Department Office Manager Job Goal: To provide assistance and support to the Transportation Director in interfacing with the public and in operation of the transportation office. Job Type: Classified | Job Class Code: 7773 | Position Type: Hourly | Reports to: Transportation Director | Supervises: Transportation Dispatcher, Transportation Secretary, Transportation Receptionist, Transportation PM Dispatcher | Terms of Employment: Compensation will be determined based on a 260-day contract on the board approved 109 salary schedule. This position requires an 8-hour work day. Minimum Qualifications High School graduate with some college or business college background. Previous secretarial experience. Word processing experience necessary. Understanding the responsibilities of all transportation staff. Public relations skills. Must be able to lift, push or pull 45 pounds and also be able to bend at the waist, kneel and reach above your head. Performance Responsibilities Maintain office files regarding absentees, injury, disciplinary reports, driver CDL testing, drug screenings and other personnel matters. Complete required forms and make reports concerning injury, absentees and payroll matters. Process purchase orders and maintain files containing purchase order records. Process purchase orders in MUNIS for payment. Process invoices for payment of all bills approved by the Director of Transportation. Assume responsibility for ensuring all field trip requests are processed in accordance with district and department policies. Process all employees time in Frontline. Work in Versa Trans assisting parents and schools with questions regarding routes and student pickup information. Maintain a sufficient inventory of office supplies and order/reorder as required. Receive all incoming mail and pony items. Keep a supply of new driver packets on hand. Receive all incoming calls and visitors to the transportation office in a friendly, helpful and efficient manner. Assume responsibility for knowing current bus route data and assist in delivering information to parents and school staff. Assume responsibility in ensuring transportation secretaries / dispatchers and or receptionist perform their assigned duties. Assume responsibility in ensuring the transportation office operates in an organized and efficient manner. Assist transportation staff with benefits, payroll and personnel matters. Process all communications for the Director of Transportation. Conduct initial interview of bus driver and bus monitor applicants. Other duties as assigned by the Director of Transportation. Adopted: August 1, 1980 Revised: September 1, 1984, September, 1991, June 30, 1998, August 6, 1998, July 1, 2006, January 13, 2014, October 30, 2014, July 1, 2021, July 1, 2022, April 2026 #J-18808-Ljbffr Oldham County Schools