Office Manager

Office Manager Parks & Recreation Department City of Bloomfield Make an Impact Where Community Comes to Life Are you a highly organized leader who thrives in a fast-paced environment and loves serving your community? Join our Parks & Recreation team as an Office Manager-a key role that keeps our operations running smoothly while supporting programs that enrich lives every day. This is more than an office job—it’s an opportunity to help shape community experiences, support public spaces, and make a lasting difference. What You’ll Do As our Office Manager, you’ll serve as the central hub of department operations, ensuring efficiency, accuracy, and excellent service. Leadership & Operations Oversee daily office operations, ensuring efficiency and compliance with City policies and NM Procurement Code Supervise and support assigned staff, seasonal workers, and volunteers Assist with hiring, scheduling, training, and performance feedback Customer Service & Community Engagement Serve as the primary point of contact for the public Respond to inquiries and resolve concerns with professionalism and care Manage park and facility reservations Finance & Administration Assist with budget preparation and track expenditures Process invoices, maintain financial records, and generate reports Manage payroll records and timekeeping Marketing & Communication Coordinate social media, website updates, and marketing materials Help promote programs and events that bring the community together Compliance & Records Management Maintain accurate files and databases Ensure compliance with public records laws and retention schedules Support audits, procurement, contracts, and grant tracking What You Bring Bachelor’s degree in Business Administration, Public Administration, Accounting, or related field OR equivalent combination of education and experience. 3+ years of administrative or office management experience (municipal or Parks & Recreation experience preferred) Key Skills Strong organization and multitasking abilities Excellent communication and customer service skills Financial and administrative proficiency Ability to exercise sound judgment and work independently Typing speed of 60+ WPM Tools You May Use Microsoft Office (Excel, Word, Outlook, PowerPoint) Financial systems (Tyler) Civic Plus (website/CMS) Canva or Adobe (design tools) Teams / Zoom communication tools Why You’ll Love This Role Be part of a mission-driven team that enhances community life Variety in your day—no two days are the same Opportunity to lead, organize, and make meaningful improvements Work in a department focused on parks, events, and recreation Work Environment This role operates primarily in an office setting with occasional physical activity including lifting (up to 50 lbs), walking, and standing. Reasonable accommodations are provided in accordance with ADA guidelines. Additional Information This position may require occasional errands (valid driver’s license preferred) and eligibility to become a Notary Public. Apply Today! If you’re ready to lead, organize, and make a real impact in your community, we want to hear from you! The City is an Equal Opportunity Employer. This position description is not intended to be all-inclusive and may be modified as needed. #J-18808-Ljbffr