Front Office Assistant

Front Desk Assistant

Zanes Law, a dynamic law firm, is seeking a Front Desk Assistant to join our amazing team. We are looking for an individual with a passion for delivering exceptional customer service and a commitment to excellence. The successful candidate will be organized, detail-oriented, self-motivated, and possess effective communication skills. This is a full-time on-site position, Monday through Friday, from 8:00 am to 5:00 pm located at 4580 E Grant Rd, Tucson, AZ.

Responsibilities:

• Greet and welcome clients, employees, and visitors to the office, creating a professional and friendly atmosphere
• Oversee inventory of office supplies and restock items as needed
• Maintain office clean and tidy: lobby, conference rooms, kitchen, copy room, etc.
• Monitor and process incoming/outgoing mail, including printing and mailing legal documents
• Assist staff in preparing conference rooms for meetings and interviews
• Answer questions from clients and visitors to ensure they receive the help they need
• Monitor and process faxes and other correspondence between offices
• Assist with occasional duties outside of the office, such as going to the post office, courthouse, or any other necessary office errands
• Verify case file billings and assist clients with filling out paperwork and scanning documents
• Closing of client files via our case management software, Filevine
• Perform other duties as assigned by management

Requirements:

• 1 year of professional office experience
• High school diploma or GED required; college degree or enrollment in a current program preferred
• Know computer software including Office 365
• Excellent oral communication skills and an outgoing personality
• Ability to adapt in a fast-paced environment and handle multiple priorities
• Elevated level of quality and accuracy with obtaining and documenting information
• Able to multitask and learn quickly
• Must thrive in a team environment
• Reliable and dependable with work schedule
• Driver's License and continuous clean driving record, you will be driving our company vehicle
• Excellent comprehension and critical thinking skills
• Ability to type at least 35 WPM and navigate multiple software applications

Benefits:

• Company-sponsored health, vision, and dental benefits
• 401(k) with employer contribution, profit sharing, and cash balance pension plan
• Paid vacation and sick time
• Paid holidays
• A diverse work atmosphere
• A knowledgeable, high-achieving, experienced, and fun environment
• A management team who invests in you
• Intentional events meant to make you have a sense of belonging
• A clear path for career growth and advancement

Salary:

• Hourly $18.00 - $19.00