Accounts Payable Manager

Accounts Payable ManagerThe Accounts Payable Manager is responsible for overseeing the company's accounts payable function, ensuring accurate and timely invoice processing, payments, vendor management, and AP-related accounting activities. This role leads the day-to-day AP operation while partnering closely with Accounting, Finance, Procurement, Treasury, Operations, and other business functions.The AP Manager will be responsible for maintaining strong internal controls, monitoring AP performance, resolving issues and escalations, supporting the monthly close, and identifying opportunities to improve efficiency, accuracy, and service levels.Key responsibilities include:Accounts Payable Operations· Manage the day-to-day accounts payable function, including invoice processing, approvals, payment preparation, and issue resolution.· Establish priorities and workflow expectations for the AP team.· Monitor invoice volumes, aging, exceptions, approval delays, and other operational metrics.· Ensure invoices and payments are processed accurately, timely, and in accordance with company policies.· Oversee employee expense reimbursement and corporate card activity as applicable.· Resolve complex invoice, payment, and vendor issues and escalate matters requiring additional judgment.Vendor Management· Oversee vendor onboarding, maintenance, documentation, and account changes.· Maintain the integrity and accuracy of vendor master data.· Review vendor records for duplicate accounts and potential data or payment risks.· Monitor vendor statements and resolve discrepancies in a timely manner.· Serve as an escalation point for significant vendor inquiries and payment issues.AP Accounting & Month-End Close· Manage AP-related accruals, cut-off procedures, reconciliations, and month-end close activities.· Review AP aging and other account activity for unusual items, outstanding balances, and potential errors.· Support AP-related balance sheet reconciliations.· Investigate discrepancies and ensure appropriate corrections are made.· Partner with the broader Accounting team to ensure AP activity is properly reflected in financial reporting.· Provide timely information and support for monthly, quarterly, and annual reporting requirements.Controls, Compliance & Audit· Maintain effective controls over invoice processing, vendor changes, and payment activity.· Ensure payments comply with established approval policies and authorization requirements.· Maintain appropriate documentation and audit support for AP processes.· Support internal and external audit requests related to accounts payable.· Help ensure AP processes comply with applicable accounting policies and internal control requirements.· Identify control weaknesses and implement practical improvements to reduce risk.Cash Disbursements & Payment Management· Partner with Treasury and Finance teams to support payment planning and cash disbursement activities.· Monitor payment readiness and ensure required approvals and supporting documentation are complete.· Assist with resolving payment exceptions, returned payments, and other disbursement issues.· Help maintain appropriate controls surrounding banking and payment information.Process Improvement & Technology· Identify opportunities to improve AP efficiency, accuracy, and service levels.· Standardize processes and establish consistent AP procedures across the organization.· Support ERP, workflow, automation, reporting, and invoice management initiatives.· Improve invoice routing, approval workflows, exception management, and reporting.· Monitor AP performance and recommend process improvements based on trends and recurring issues.· Promote automation and scalable processes where appropriate.Team Leadership· Lead, coach, and develop accounts payable team members.· Establish clear expectations for accuracy, productivity, responsiveness, and accountability.· Monitor team performance and address workflow or performance issues.· Provide training and guidance on AP procedures, controls, systems, and company policies.· Foster a collaborative, service-oriented AP environment.Qualifications· Bachelor's degree in accounting, Finance, Business, or a related field preferred.· 5+ years of accounts payable, accounting operations, or related finance experience.· Previous experience managing or supervising an accounts payable team.· Strong understanding of AP processes, invoice processing, vendor management, payments, and reconciliations.· Experience with month-end close, accruals, and account reconciliations.· Knowledge of internal controls and accounting principles.· Experience supporting internal or external audits.· Experience working with ERP systems and Microsoft Excel.· Experience with AP automation, workflow systems, expense management, or corporate card programs is a plus.Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.