Adminstrative Assistant & Social Media Content Creator

SUMMARY

The Administrative Assistant & Social Media Content Creator bridges high-level administrative support with handling complex scheduling, correspondence, and content creation. This role will be responsible for managing the Chief Executive Officer’s calendar and email inbox, organizing follow-ups for brand partnerships, and creating content for Instagram and LinkedIn. This role will directly support the growth of a founder-led personal brand across all platforms. Secondary duties include managing additional social media accounts and supporting general Concetti marketing initiatives such as newsletters and community engagement. The ideal candidate has strong project management skills and can juggle multiple priorities seamlessly.

ESSENTIAL JOB FUNCTIONS

Administration:

• Manage calendars, appointments, and scheduling for executive leadership
• Manage and organize inbox communications, including drafting and responding as necessary
• Maintain timely communication and follow ups, keep opportunities, requests and conversations moving forward
• Coordinate & attend meetings, prepare agendas, and take detailed notes
• Nurture client relationships by sending gifts, handwritten notes, etc. to clients as needed
• Assist with coordination brand partnerships, outreach, and relationship management
• Maintain and update CRM systems with accurate data
• Assist with event planning logistics and attend events to capture social media content
• Provide general administrative support as needed

Marketing:

• Capture and create content for all social media platforms
• Create and maintain content calendars
• Format and schedule newsletters/emails on a reoccurring basis
• Organize assets, links, and on going projects
• Cataloging and storing film and video clips
• Utilize AI tools and marketing platforms to improve efficiency and output
• Collaborate with the marketing team on strategy, reporting, and campaign execution
• Support additional marketing work load as needed

Other:

• Works harmoniously and collaboratively with team members to accomplish agency objectives
• Acquire and/or develop an in-depth understanding of design work and internal Concetti design processes
• All other duties as assigned

EDUCATIONAL REQUIREMENTS

• Bachelor’s Degree in Marketing, Communications, Graphic Design, or related field preferred

EXPERIENCE REQUIREMENTS

• Minimum of one to three (1-3) years of experience in Marketing with demonstrated independent project management
• Content creation experience required
• Sales support experience, preferred
• Experience using CRM to manage and analyze marketing initiatives, preferred
• Experience working or an interest in creative/artistic activities such as interior design, graphic design or similar field preferred

SOFTWARE EXPERIENCE

• Experience & proficiency working Google Suite (Docs, Sheets, Forms), Mac computers and devices, HubSpot, Mailchimp, Canva, Adobe Suite, Typeform, Zapier

KNOWLEDGE – MARKETING & ADMINISTRATION

• Knowledge of all aspects of Marketing from planning to execution including:

• Social media management
• Principles of marketing design
• Content creation & curation
• Brand strategy
• Excellent customer service ability