In-office Full Time Receptionist / Admin

Job Description

Job Description

As our Receptionist/Office Admin, you will serve as a friendly face and friendly voice of the firm and play a crucial role in maintaining a positive and welcoming environment. You'll be responsible for facilitating positive contact and communication between clients and visitors and our staff and performing administrative duties for the office. Youll greet, assist, and provide direction and information to clients, visitors, and other guests. Youll also handle general administrative duties including answering phones, scanning and filing documents, scheduling appointments, client invoicing, and other clerical tasks as assigned.

This is a full-time, in-person position perfect for someone who is passionate about providing great customer service, comfortable with technology, and eager to work with a collaborative team. The ideal candidate has experience wearing multiple hats providing administrative support in a fast-paced professional services firm.

Benefits

Annual Base Salary + Bonus Opportunities

Paid Time Off (PTO)

Life Insurance

Career Growth Opportunities

Health Insurance

Dental Insurance

Hands on Training

Mon-Fri Schedule

Retirement Plan

Costco Membership

Evenings Off

Job Stability in a Growing Industry

Bonuses based on performance

Responsibilities

• Greeting clients and visitors with a warm and professional demeanor and directing or escorting them to the appropriate location.
• Answering and directing incoming phone calls to the appropriate staff.
• Managing incoming and outgoing mail, packages, and courier deliveries efficiently.
• Performing administrative and clerical support tasks including creating, scanning, and organizing documents and creating and responding to emails.
• Scheduling appointments and managing calendars.
• Filing and maintaining accurate records.
• Maintain the reception and waiting areas in a neat and orderly condition.
• Serve as a friendly face and friendly voice of the firm
• Perform other administrative and clerical duties as assigned.

Requirements

To succeed in this role, you should possess the following qualifications:

• At least 2 years of general office, clerical, or administrative experience, preferably in a professional services firm.
• High School Diploma or equivalent required.
• Must be tech savvy and comfortable with various computer software systems, Internet/website navigation, and office equipment (multi-line phone system, printer, scanner, copy machine);
• Proficiency with Microsoft Office required.
• Exceptional interpersonal and verbal and written communication skills with a focus on customer service and building relationships.
• Excellent time management skills and the ability to successfully multitask and prioritize work.
• Strong attention to detail and organizational and planning skills in a fast-paced environment.
• Ability to work independently and as part of a team while maintaining a positive and professional attitude.
• Bilingual is a plus

Why Join Klinger Insurance Group?

At Klinger Insurance Group, weve been proudly serving our clients since 1993. As a well-established and trusted company, we offer a competitive salary, comprehensive benefits, professional growth opportunities, and a supportive work environment.

We value our team and foster a culture of collaboration, respect, and recognition. At Klinger Insurance Group, youre not just an employeeyoure part of a family that cares about your success.

Come grow with uswe love our team, and we know you will too!