Admissions Coordinator

Position Summary The Admissions Coordinator is responsible for various administrative duties in support of the Doctor of Osteopathic Medicine, Master of Public Health, and Master of Biomedical Sciences application and interview process. The Admissions Coordinator reports to the Assistant Dean of Admissions and Enrollment. This position is located at Brooks City Base in South San Antonio at 7615 Kennedy Hill Drive. Benefits UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full‑time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer‑paid Life/AD&D, long‑term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility. Job Duties Serves as first point of contact greeting and assisting visitors and prospective students. Responds to student phone calls and emails. Coordinates and communicates with prospective students at each stage of the admissions process. Assists with the admissions application processes, including grade calculations, scanning documents, and social media checks. Assists with the planning and execution of recruitment events. Assists with interview preparation. Reconciles travel expenses and manages other budget‑related items. Provides support for admissions committees and various other school committees. Performs other duties as assigned. Qualifications Knowledge, Skills, and Abilities Proficiency in Microsoft Office Excel, Word, Outlook, PowerPoint. Ability to learn and post to social media outlets, as well as respond to messages. Strong proficiency in spelling, grammar, punctuation, and sentence structure to ensure that written communication is complete, concise, and error‑free. Ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to maintain accuracy and attention to detail. Ability to manage, prioritize, and complete multiple assignments. Ability to work independently and in a team‑oriented environment. Ability to maintain confidentiality at all times. Ability to work effectively with individuals from diverse communities and cultures. Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA. Required Education High school diploma or equivalent. Required Work Experience Two (2) years of prior office support experience in a complex office environment. Preferred Qualifications Office experience in higher education. Must have a valid driver’s license, a driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW. Required Certifications, Licenses or Registrations None specified. Work Hours Typical Monday through Friday 8:00 am to 5:00 pm with occasional extended hours/weekends to meet departmental needs. Physical Demands Ability to lift up to 20 lbs for table set‑up/tear‑down at events and lifting of office/event materials. Ability to reach overhead, bend, and squat to retrieve office/event materials. Ability to push/pull event carts holding up to 40 lbs. Ability to actively engage in events for extended periods of time. Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus. Posting Number AS2267PO Number of Vacancies 1 Job Type Full Time Job Category Staff (non‑exempt) Desired Start Date 07/16/2026 Reports to Interim Assistant Dean of Admissions Salary $40,000 – $42,000 Annualized Open Date 06/05/2026 Close Date Open Until Filled: Yes EOE UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). Title IX This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about TitleIX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy. #J-18808-Ljbffr