AP Accountant

Job Description

Job Description

Job Title: AP Accountant

Department: Accounting

Location: Plano, TX

Reports To: Accounting Manager

Job Summary:

 

The AP Accountant is responsible for managing the company’s accounts payable process, ensuring timely and accurate processing of vendor invoices, payments, and related financial transactions. This role requires strong attention to detail, excellent communication with internal departments and external vendors, and adherence to company accounting policies and internal controls.

 

Key Responsibilities:

• Review and verify vendor invoices, purchase orders, and payment requests.
• Ensure invoices are properly coded, approved, and recorded in the accounting system.
• Prepare and process payments (ACH, wire transfers, checks) in accordance with company policy and payment terms.
• Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries in a timely manner.
• Maintain accurate and up-to-date AP ledgers and support month-end and year-end closing activities.
• Assist in accrual preparation and ensure expenses are recorded in the correct accounting period.
• Support internal and external audits by providing documentation and explanations as required.
• Collaborate with procurement and other departments to improve workflow efficiency and accuracy.
• Maintain vendor master data and ensure compliance with internal control procedures.

 

Qualifications:

 

• Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years of experience in Accounts Payable or general accounting.
• Solid understanding of accounting principles (GAAP or IFRS).
• Proficiency in Microsoft Excel and ERP systems (e.g., NetSuite, SAP, Oracle, QuickBooks).
• Strong organizational skills, accuracy, and attention to detail.
• Good communication skills in English (both written and verbal).
• Ability to handle multiple tasks and meet deadlines under pressure.

 

Preferred Skills :

 

• Experience with multi-entity or multinational environments.
• Familiarity with automated AP systems or electronic invoicing tools.
• Knowledge of U.S. GAAP or Chinese accounting standards .