Legal Secretary

Legal Secretary

Immediate need for a talented Legal Secretary with experience in the Insurance Industry. This is a 06+ Months Contract opportunity with long-term potential and is located in Brea, CA. Please review the job description below.

Key Responsibilities:

• Maintains a working knowledge of filing fees, filing periods, court peculiarities and procedural differences of all courts and/or workers compensation boards.
• Prepares documents such as entries of appearance, notices of depositions, requests for production, and settlement documents by retrieving and using appropriate information from specific files, etc.
• Types complex legal pleadings, briefs, correspondence, memoranda, reports, discovery notices, responses and motions, ending with a final product suitable for filing
• May transcribe dictation. Maintains a daily calendar in internal management system for attorney(s).
• Responsible for reminders to attorney(s) on all pleadings and discovery matters. Schedules depositions, judicial conferences, meeting with clients, doctors and other counsel for assigned attorney(s).
• May travel to courthouses to check court dockets and retrieve information on service of process, etc. and to make filings with the Courts.
• Also, may travel to law offices or elsewhere to make filings, deliveries, and pick-Client.
• Understands and maintains confidentiality in respect to the attorney-client relationship, HIPPA, trial strategies, Ethics rules, the identities of plaintiff, defense clients and claims customers. Has working knowledge of each file assigned to attorney(s); knows parties involved basic facts, general discovery, arbitration or trial status, and major discovery to be accomplished.
• Inputs and retrieves information through matter management system. Answers telephone, takes messages, and handles more complex inquiries.
• Directs or redirects calls. Performs other duties as assigned.

Key Requirements and Technology Experience:

• Education: High school graduate or equivalent. License/Certification/Designation
• Formal technical legal secretarial training at a business or technical school preferred. Experience
• Three years experience as a Legal Secretary in a law office. Prefer experience in insurance defense litigation
• General office practice and procedures. Legal concepts, terminology, and processes.
• Operations, practices, and procedures of a law office engaged in the practice of civil litigation. Filing procedures of the various courts handled by the office. Working knowledge of legal concepts, terminology, and processes.
• Knowledge and experience with both Personal and Commercial lines.
• Type 80 wpm. Command of verbal and written communication skills for contact and interaction with attorneys, court personnel, policyholders, and claims staff.
• Ability to operate business machines such as photocopier, calculator, transcriber, and personal computer with business and legal software. Credit Check: Due to the fiduciary accountability of this job, a valid credit and/or background check will be required as part of the selection process.
• Experience in Florida No Fault (PIP) beneficial

Our client is a leading Insurance Industry and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.